Construction Administrative Coordinator

Construction Administrative Coordinator

Location: Portland, OR

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 6 months
• Pay Rate: $28.00 $32.00 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

The Construction Administrative Coordinator is responsible for collecting and processing contractor-submitted information for construction projects. Ensures all required documentation is attached to work orders, validates that permits and prerequisites are satisfied, and interacts with Power BI dashboards and Tableau reports for accountability and project tracking. Supports program email management, facilitating communication between process owners and stakeholders. Provides general project team support, executing tasks within various client systems, such as Maximo, the work order system of record, for efficient task management and data processing. This is an adaptable role, subject to change with the evolving needs of the program.

Key Responsibilities

Clerical Support (75%)

• Collect and process contractor-submitted forms using Microsoft Forms and Planner
• Heavy data entry and task management in work order management and scheduling systems
• Validate processing accuracy using dashboards and reports
• Data cleanup using dashboards and reports
• Verify work order completion for accounting

Support Management of Group Mailbox (20%)

• Review, route, and/or process emails for the team
• Insert and update work order management tasks associated with acquired information
• Attach documentation acquired via email in a variety of systems

Task Management Process Documentation (5%)

• Maintain process instructions for contractor submittal forms
• Support training new staff on process instructions

Required Skills

• Strong comfort level with Microsoft Office Suite, including Outlook and Excel
• Professional and diplomatic interpersonal and communication skills, coupled with patience and understanding
• Willingness to follow up and ask questions persistently until answers are obtained
• Ability to perform high-volume data entry with focus, accuracy, and speed
• Ability to independently make appropriate decisions and know when to seek other expertise
• Multitasking ability navigating and utilizing computer applications of varying complexity each day
• Strong problem-solving skills under time pressures
• Ability to recognize and adapt to diverse work groups and customer groups, honoring differing beliefs and value systems
• Maintaining professionalism in correspondence and phone etiquette under pressure
• Utilities experience (strongly preferred; distribution operations experience a plus)
• Adaptability, flexibility, and change readiness to meet changing priorities in a fast-paced environment

Preferred Skills

• Excel proficiency
• RFI processing/management
• Construction or construction project management experience
• Prior construction admin/project management or utility experience (especially in distribution operations) supporting construction execution and required permitting and documentation
• OPUC, municipalities in Oregon, NESC standards, private communications, UG locates, easements, and right-of-way experience

Education Requirements

• High school diploma plus 2+ years of experience in progressive administrative support and secretarial positions, project administration, or equivalent combination of education and experience

Required Experience

• 2+ years of experience with data entry and other clerical functions

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This client is a leading natural gas and electric energy company serving millions of customers across the United States. The organization operates critical utility infrastructure and employs project managers, administrative coordinators, permitting specialists, and data management professionals who support large-scale construction and distribution programs across its service territory.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-14466

Industry: Administrative & Support