Construction Administrative Coordinator

Description

Position at Cascade Remediation Services, LLC

Come join an amazing team of close to 900 employees dedicated to providing Excellence on Every Level!

The Construction Administrative Coordinator provides critical administrative, proposal, and project support to construction operations, estimating, project management, and marketing/sales teams with minimal supervision. The role supports the company mission, policies, and procedures and demonstrates a commitment to excellence, accuracy, and collaboration. This position requires strong organizational skills, discretion in handling sensitive information, and the ability to meet strict deadlines.

ESSENTIAL FUNCTIONS

• Create and maintain proposal folders (P-folders) upon receipt of Requests for Proposals (RFPs) and distribute to the estimating team.
• Prepare, format, and submit proposals ensuring accuracy, consistency, and inclusion of all required attachments.
• Provide estimating and bid support including bid form setup, document organization, and timely submission of bids.
• Assist Sales team with data entry into Salesforce as needed.
• Upload contracts into the Contract Management System within required timeframes.
• Submit Certificates of Insurance requests.
• Maintain Proposal Tracker, Project Matrix, and Subcontractor Tracker with accurate and current information.
• Coordinate completion of client pre-qualification requests and subcontractor questionnaires.
• Assist with project closeout documentation including resume updates, capsules, and records retention.
• Assist marketing and sales team as needed with Cascade branding and marketing campaigns as needed.
• Professionally manage front desk operations including greeting visitors, answering phones, maintaining the lobby, and handling incoming and outgoing mail and courier services.
• Order and maintain inventory of office supplies and safety equipment in accordance with required approval thresholds, as needed.
• Serve as backup for expense report and receipt processing.
• Assist in developing and maintaining administrative process workflows.
• Perform other duties and projects as assigned.

JOB REQUIREMENTS AND QUALIFICATIONS

Associate's degree or equivalent experience preferred.

Three or more years of administrative experience, preferably in construction, engineering, or professional services.

Strong proficiency in Microsoft Word, Excel, Outlook, Teams, and document management systems.

Ability to work independently and collaboratively while maintaining confidentiality and accuracy.

$20 - $25 Per hour depending on experience.

Cascade Environmental, LLC, and our subsidiaries is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state or federal law. This policy applies with regard to all aspects of one's employment, including hiring, transfer, promotion, compensation, eligibility for benefits, and termination. EEO is the Law.

Cascade is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (425) 527-9700.

Who is Cascade?

From our roots as a Northwest regional drilling company, we have grown into a national, full-service environmental services company offering innovative solutions to our customers. We believe in excellence at every level and that includes hiring employees who are the best at what they do. We firmly believe our employees are the most critical component of our long-term success. At Cascade, we provide a career, not just a job.

Cascade's core purpose is to be the essential business partner that contributes to our clients' success and advancement in tackling even the most challenging environmental and geotechnical problems, to contribute to our industry and the betterment of our employee's careers and the communities we serve.

What does Cascade offer?

• Comprehensive training and flexible career paths
• Encouragement to pursue new roles nationwide, explore a variety of projects, and work with mentors and experts who help shape the industry
• Comprehensive Medical/Prescription Drug/Dental/Vision
• 401(k) Retirement Savings Plan with Company Match
• Company-paid Basic Life Insurance / Short- and Long-Term Disability
• Health Reimbursement Account and Flexible Spending Account
• Sick Leave / Holiday / Vacation Pay
• License Bonuses / Tuition Reimbursement
• Charitable Donation Match

Interested in learning more about Cascade and how we provide Excellence on Every Level? Click here to learn more https://www.youtube.com/watch?v=WwzxUvjbHC0.

To learn more about our exciting career opportunities at Cascade, check out our Careers site at http://www.cascade-env.com/careers