TBA Studio is seeking a Construction Administrator to support the successful delivery of projects during the construction phase. This role is ideal for someone who enjoys being highly organized, detail-oriented, and closely connected to both project teams and field activity.
You’ll play a key role in keeping projects moving—coordinating documentation, tracking progress, and serving as a central point of communication between internal teams and contractors.
This is a great opportunity for someone with construction administration or project coordination experience who is ready to grow within a collaborative, design-focused environment.
What You’ll Do
Construction Phase Coordination
· Support pre-construction and construction activities across multiple projects
· Coordinate meetings and distribute clear, timely meeting notes
· Maintain organized project records (RFIs, submittals, change orders, field reports)
· Track open items and follow up to keep projects moving forward
Documentation & Communication
· Manage RFI and submittal workflows in coordination with project teams
· Assist with preparation and distribution of construction documents and contracts
· Maintain contractor compliance documentation (insurance, bonds, etc.)
Pay Applications & Change Orders
· Review contractor pay applications for accuracy and completeness
· Coordinate internal review and assist with verification of progress
· Track and process change orders, including documentation and approvals
Field & Project Support
· Conduct periodic site visits to observe progress and document conditions
· Prepare field reports with photos and key updates
· Communicate project status, risks, and needs with internal teams
Project Closeout
· Coordinate and complete punch lists and track completion
· Assist with substantial completion and closeout documentation
· Compile final project closeout packages
· 1-5 years of experience in construction administration, project coordination, or similar role
· Bachelor’s degree in architecture, construction management, engineering, or related field preferred
· Familiarity with construction documentation and processes
· Experience working with contractors and project teams
Skills That Set You Apart
· Strong organization and follow-through
· Ability to manage multiple projects at once
· Clear and professional communication skills
· Problem-solving mindset with attention to detail
· Working knowledge of AIA documents is a plus
Health Insurance, Vision, Dental, 401k Match
40 hour work week (Monday through Thursday, Half-day Friday)