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Construction Administrator

dancker

Somerville, NJ

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JOB DETAILS
JOB TYPE
Full-time
SKILLS
Air Intelligence Agency (AIA), Architectural Services, Billing, Budget Management, Business Solutions, Change Requests/Orders, Communication Skills, Construction, Construction Administration, Construction Projects, Contract Close-Out, Customer Relations, Customer Support/Service, Detail Oriented, Document Management, Documentation, Financial Reporting, Follow Through, Furniture, Government, Healthcare, Microsoft Excel, Microsoft Outlook, Microsoft Windows Operating System, Microsoft Word, Multitasking, Operational Support, Order Management, Order Processing, Organizational Skills, Plan Meetings, Pricing, Problem Solving Skills, Procurement Management, Project Close-Out, Project Design, Project Schedule, Project Tracking, Project/Program Coordination, Project/Program Management, Purchase Orders, Purchasing/Procurement, Record Keeping, Regulations, Sales, Systems Maintenance, Team Player, Time Management
LOCATION
Somerville, NJ
POSTED
18 days ago

Job Title: Construction Administrator

Location: Somerville, NJ

The difference you’ll make:
We’re looking for a detail-oriented and proactive Construction Administrator to join dancker’s ForBuild Specialty Construction team. In this dynamic, fast-paced role, you’ll support the successful execution and tracking of daily and project business from pre-contract through project closeout. You’ll partner closely with ForBuild Sales, Project Managers, Construction Managers/General Contractors, vendors, and clients to keep documentation, schedules, orders, billing, and project communication accurate, timely, and aligned. If you’re organized, responsive, and energized by coordinating the details that help construction projects move smoothly, we’d love to hear from you.

How you’ll make an impact:
  • Prepare, maintain, and manage project documentation, including GC pre-qualifications, contracts, change orders, reports, closeout materials, and related project records
  • Serve as a key point of contact between project teams, clients, contractors, vendors, regulatory agencies, and internal stakeholders from pre-qualification through project closeout
  • Assist with project scheduling by coordinating meetings, tracking project timelines, and supporting milestone updates
  • Support budget tracking and financial reporting, including invoice processing, purchase order management, and project billing coordination
  • Place reservations with vendors and enter, track, and manage orders for procurement of materials and billing accuracy
  • Partner with Project Managers to communicate with vendors on specifications, pricing, changes, delivery timing, and client needs
  • Assist with change order processing by coordinating updates with vendors, tracking completion, updating business systems, and supporting AIA adjustments as needed
  • Use weekly and monthly reports to keep projects accurate and up to date, including billing opportunities, allowance/extras trackers, Smartsheet updates, and open/closed project reporting
  • Track project delivery, order status, invoicing status, and potential issues to help keep projects moving smoothly
  • Support AIA billing by preparing and updating pencil billing, submitting information to CM/GC contacts, following up for approvals, and coordinating final billing based on approved completion percentages
  • Maintain accurate records of project activities, communications, decisions, invoices, and project closeout requirements
  • Collaborate with Project Managers, Designers, and internal teams to compile drawings, LEED submittals, tech sheets, closeout manuals, and required CM/GC or OCIP closeout documentation
  • Address administrative issues as they arise and help resolve project-related challenges to support smooth operations
  • Perform additional duties and assignments as needed to support team and company objectives
What you’ll bring to this role:
  • High school diploma or GED equivalent required; college degree preferred
  • 3–5 years of proven experience in construction administration or a similar role
  • Experience working with Hedberg is preferred, but not required
  • Experience in the construction industry, architectural products, contract furniture, or AIA billing is preferred, but not required; 
  • Strong communication, organizational, and follow-through skills with a high level of attention to detail
  • Ability to multitask in a fast-paced environment while maintaining accuracy and responsiveness
  • Aptitude for numbers and ability to retain, track, and communicate project information clearly
  • Proficiency with Windows, Microsoft Word, Excel, Outlook, Bluebeam, and Smartsheet
  • Ability to work collaboratively with project teams, vendors, clients, contractors, and internal partners

Key Behaviors to succeed in the role
All Employees: Collaborates | Accountable | Innovative | Customer Focused | Self Development | Courage

About dancker
At dancker we partner with clients to co-create spaces that maximize the flow between people and ideas to unleash creative, productive, human potential.

Established in 1829, our origin is founded upon the quality of proud hand-made craftsmanship. For nearly 200 years, dancker has evolved our products, services, and expertise to meet the changing needs of work and the workplace. We conduct business nationally from our experience centers and logistical facilities located through the Northeast and Mid-Atlantic regions.  We understand why, how, and where people do their best work.

Today, we’re helping clients rethink their spaces in order to create new inspiring destinations. Together, we’re co-creating inviting spaces that support multiple work modes, engage people, provide ample privacy, and unite the collaborative efforts of employees through a range of unique settings.

As a leading interior solutions provider, we seamlessly integrate architectural, furniture, technology, and logistical solutions for leading organizations across corporate, government, education, and healthcare markets. dancker represents over 300 commercial interiors manufacturers, suppliers, and unique craftsman.

As an employer, we are proud of our environment that enables our people to be successful personally and professionally, our foundational believe that talent can develop and grow and our culture that celebrates our brilliant minds that bring the best and brightest ideas to life.

Salary Range: $60,000–$80,000, based on skills, capabilities, and experience.
 

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