Construction and Maintenance Manager - Museums and Historic Sites

Job Posting Title

Construction and Maintenance Manager - Museums and Historic Sites

Agency

350 HISTORICAL SOCIETY

Supervisory Organization

Oklahoma Historical Society

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

This position is responsible for managing, coordinating, and directing construction, maintenance, and repair (CMR) activities for the Museums & Historic Sites Division of the Oklahoma Historical Society. The role combines administrative program management with construction project oversight, inspection responsibilities, purchasing compliance, contractor coordination, property management, and statewide project tracking. The Construction and Maintenance Manager also serves as the division lead for Legacy Capital Funds projects, ensuring all capital funded improvements meet state requirements, preservation standards, budget constraints, and agency priorities. The Construction and Maintenance Manager will also oversee projects at the White Hair Memorial and the Will Rogers Memorial Museum.

Core Functional Areas

Construction, Maintenance & Repair (CMR) Management

• Plan, scope, coordinate, and oversee CMR projects across multiple historic sites statewide.
• Develop project scopes, specifications, schedules, cost estimates, and materials lists.
• Manage in-house and outsourced construction projects, ensuring compliance with plans, codes, preservation standards, and agency requirements.
• Conduct field inspections of buildings, structures, systems, grounds, roads, parking areas, and utilities.
• Monitor project progress, quality, safety, and contractual completeness; issue stop-work orders when necessary.
• Research and evaluate new materials, methods, and alternatives for construction and preservation work.
• Coordinate with architects, engineers, facility managers, consultants, and contractors.

Legacy Capital Funds Project Oversight

• Serve as the division's primary manager for all Legacy Capital Funds projects, including planning, budgeting, scheduling, documentation, and reporting.
• Develop scopes of work, cost estimates, and project schedules for capital funded improvements and renovations.
• Ensure Legacy Capital projects comply with state capital funding requirements, procurement rules, preservation standards, and agency priorities.
• Coordinate with OMES Capital Assets, architects, engineers, consultants, and contractors to execute capital funded projects.
• Track expenditures, maintain capital project ledgers, and prepare required financial and progress reports.
• Monitor project performance to ensure capital funds are used appropriately, efficiently, and within approved timelines.
• Maintain master lists of Legacy Capital projects, including future needs, deferred maintenance, and long-range capital planning.

Administrative Program Management

• Plan, organize, and direct components of agency programs related to construction, maintenance, procurement, and operations.
• Prepare administrative, statistical, fiscal, and operational documents.
• Interpret and advise staff on rules, regulations, policies, and purchasing requirements.
• Draft policies, procedures, contracts, and grant proposals.
• Review proposed legislation and provide recommendations.
• Represent the agency at meetings, seminars, and conferences.

Purchasing, Contracting & Fiscal Management

• Serve as a purchase card holder; purchase materials, supplies, tools, and equipment for CMR and maintenance operations.
• Prepare, process, track, and manage purchase requests, invoices, utilities, and vendor documentation.
• Maintain compliance with Title 62 and Title 71 purchasing requirements.
• Create, solicit, bid, schedule, and manage minor construction and maintenance contracts (generally under $10,000).
• Maintain digital and physical records of contracts, COIs, invoices, receipts, and project documentation.
• Track expenditures, maintain budget ledgers, and report financial status to supervisors.

Inspection & Compliance

• Perform inspections of new construction, renovations, repairs, and existing facilities.
• Verify alignment, elevation, and structural compliance using survey and testing equipment.
• Ensure adherence to national preservation standards for historic structures.
• Maintain inspection logs, digital images, reports, and compliance documentation.
• Resolve disputes between contractors and agency personnel.

Property & Facility Management

• Meet with site directors and staff to review property conditions, utilities, and maintenance needs.
• Assist with leases, utilities, repairs, and service coordination.
• Maintain inventories of buildings, equipment, fire extinguishers, inspections, tools, and annual site expenses.
• Coordinate trash removal, landscaping, security, repairs, and other services.

Project Tracking & Reporting

• Maintain project status reports, including work crew updates, schedules, and budget tracking.
• Track operational statistics for reporting purposes.
• Maintain master lists of repairs, deferred maintenance, capital improvements, and potential grant funded projects.

Knowledge, Skills & Abilities

• Knowledge of construction methods, architectural/engineering principles, building codes, preservation standards, and project management.
• Ability to read and interpret blueprints, specifications, and technical documents.
• Strong administrative, organizational, and fiscal management skills.
• Ability to communicate effectively, both orally and in writing.
• Skill in supervising contractors, coordinating staff, and managing multiple projects simultaneously.
• Proficiency with Microsoft Outlook, Word, Excel, Teams, To-do, and digital recordkeeping systems.

Education & Experience Requirements

• Bachelor's degree in architecture, architectural engineering, civil engineering, construction management, public administration, business administration, or a closely related field is preferred, but not required.
• One to four years of professional experience in construction management, architectural design, engineering, administrative program management, or related work.
• Equivalent combinations of education and technical administrative experience may be substituted.

Special Requirements

• Ability to perform statewide travel and overnight stays (50-80% depending on project load).
• Valid driver's license and ability to maintain a state issued credit card.
• Ability to lift and carry up to 80 lbs. and perform physical tasks associated with inspections and construction work.
• Telework is limited and requires supervisor approval.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

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