Construction Billing Specialis

Construction Billing Specialist
Location: Gary, IN
Salary: $62,400 - $72,800 annually

Position Overview

We are seeking an experienced Construction Billing Specialist to join a growing construction company in Gary, IN. This position is responsible for managing the full project billing cycle, accounts receivable, and collections while ensuring all customer and project billing requirements are completed accurately and on time. The ideal candidate will have a strong background in subcontractor construction billing and experience working with AIA billings and construction billing portals.

Key Responsibilities

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• Prepare and process monthly AIA billings/draws (G702/G703), sworn statements, and project invoices in coordination with Project Managers.
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• Research and establish project-specific billing requirements and procedures.
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• Prepare monthly conditional, unconditional, and final lien waivers.
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• Ensure compliance with stored material billing requirements.
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• Manage project billing portals, including Textura, GC Pay, and other owner/GC platforms.
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• Track, process, and maintain contractual change orders.
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• Monitor and collect outstanding accounts receivable, including project retention and retention reductions.
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• Maintain daily accounts receivable cash projections.
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• Investigate and resolve customer billing inquiries and process billing adjustments.
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• Process cash receipts, prepare bank deposits, and post transactions within SAGE 300 CRE.
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• Perform month-end close responsibilities, including account reconciliations, aging reports, job cost reports, and related financial reporting.
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• Communicate professionally with customers, general contractors, project managers, and internal leadership.
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• Assist with additional accounting and administrative projects as assigned.
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Qualifications

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• 3+ years of experience in construction billing, accounts receivable, or construction accounting.
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• Experience producing AIA billings (G702/G703) and managing construction draw processes.
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• Strong understanding of subcontractor billing, retention, change orders, and lien waivers.
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• Experience with Textura, GC Pay, and other construction billing portals.
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• SAGE 300 CRE experience is highly preferred.
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• Advanced proficiency with Microsoft Excel, Word, and Outlook.
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• Excellent organizational skills with the ability to manage multiple projects and deadlines.
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• Strong attention to detail, problem-solving abilities, and communication skills.
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• Ability to work independently while collaborating effectively with project teams.
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Preferred Experience

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• Subcontractor construction accounting experience.
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• Knowledge of project costing and month-end accounting processes.
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• Experience working with commercial construction projects.
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