Construction Billing Specialist

Billing Specialist (Construction)
Pittsburgh, PA
$60,000-$70,000

We are seeking a detail-oriented and proactive Construction Billing Specialist to support billing and accounting operations for construction contract projects. This role is responsible for AIA billing, lien waivers, prevailing wage compliance, certified payroll reporting, and collections, while also providing backup support across various accounting functions. The ideal candidate has hands-on construction accounting experience and thrives in a fast-paced, team-oriented environment.

OVERVIEW OF THE CONSTRUCTION BILLING SPECIALIST ROLE:

• Prepare and process monthly AIA billings (G702/G703) in accordance with contract requirements
• Partner with Project Managers to verify percent complete, schedules of values, and billing details
• Manage lien waivers and ensure compliance with state and contractual requirements
• Obtain and maintain Notary Public certification to verify signatures and legal documents
• Calculate prevailing wage rates and ensure compliance with applicable labor laws
• Prepare, review, and submit certified payroll reports for qualifying projects
• Manage collections efforts and collaborate with clients and project teams to resolve payment issues
• Assist with payroll processing, cash receipt reconciliation, and city tax filings
• Provide backup support for Accounts Payable, Accounts Receivable, and General Ledger functions
• Support additional accounting and administrative tasks as needed

PREFERRED QUALIFICATIONS FOR THE CONSTRUCTION BILLING SPECIALIST:

• Minimum of 2 years of processing AIA billings, preferably in construction or a related industry.
• Certified Public Notary certification a plus (or willingness to obtain).
• Experience with Foundation Software is a plus, but not required.
• Strong attention to detail with the ability to prioritize and manage multiple responsibilities.
• Excellent communication, organizational, and time management skills.
• Ability to work both independently and collaboratively in a fast-paced environment.