Construction Bookkeeper / Finance Administrator

Job Overview

We are a growing General Contracting company seeking a detail-oriented, organized, and experienced Construction Bookkeeper / Finance Administrator. In this role, you will manage our day-to-day financial operations, maintain project-specific cost accounting, and ensure compliance across all subcontractors and vendors. The ideal candidate has a strong background in construction accounting, understands project workflows, and can seamlessly handle everything from lien waivers to general ledger management.

Position Details

• Job Type: Full-time
• Location: Onsite
• Work Schedule: Standard 8:00 AM – 5:00 PM
• Salary Range: $75,000 – $90,000 per year
• Reporting Structure: Reports directly to executive leadership and a fractional CFO.

Key Responsibilities

Construction Compliance & Administration

• Lien Waivers & COIs: Collect, track, and verify Certificates of Insurance (COIs) and Lien Waivers (conditional and unconditional) from subcontractors and vendors prior to releasing payments.
• W-9 Collection: Manage the onboarding of new vendors and subcontractors, ensuring accurate W-9 collection and 1099 compliance.
• Team Onboarding: Assist with basic onboarding administrative tasks for new field and office employees.
• Project Bonds Support: Support Project Managers with the administration of bid, payment, and performance bonds, as needed.
• Sales Tax Exemptions: Manage job-specific sales tax exemption certificates.
• Notary Services: Notarize construction and project documents as required.

Financial & Project Accounting

• Accounts Receivable (A/R) & Billing: Prepare and submit progress and final billings (including AIA billing formats if applicable).
• Collections & Tracking: Track outstanding invoices and follow up on collections to maintain healthy cash flow.
• Accounts Payable (A/P): Review, code, and enter subcontractor invoices and material bills. Match invoices to purchase orders and subcontracts.
• Cost Accounting: Track and allocate expenses to specific jobs and CSI cost codes to ensure accurate project costing and profitability reporting.
• Retainage Tracking: Manage and track project retainage for both billings and subcontractor payments.
• General Ledger (GL): Maintain and reconcile the General Ledger, bank accounts, and corporate credit cards.

Payroll & HR Compliance

• Third-Party Payroll Coordination: Maintain foundational skills and knowledge in payroll processing to effectively support and coordinate data with our third-party payroll processor.
• Internal & External Controls: Manage individual compliance as required for internal and exterior controls, corporate handbook policies, benefits administration, payroll support, and vacation accrual tracking.

Office Administration

• Mail Management: Handle incoming and outgoing mail and packages.
• Administrative Support: Assist with message taking, phone routing, and recording meeting minutes as needed.

Qualifications & Skills

• Experience & Education: 3+ years of bookkeeping or accounting experience, specifically within the construction industry (General Contracting experience preferred), alongside a degree in Accounting, Finance, or Business Administration preferred, or equivalent 5+ years of field experience.
• Software Proficiency: Experience with construction management and accounting software, specifically QuickBooks Online, Microsoft Office, and Google Workspace. Familiarity with Concur is a plus, but not a requirement.
• Industry Knowledge: Solid understanding of construction compliance, including progress and final billings, retainage, lien laws, CSI codes, and insurance requirements.
• Attributes: Highly organized, detail-oriented, and capable of working independently in a fast-paced environment.

Benefits & Perks

• Comprehensive Health, Dental, and Vision insurance
• Paid Time Off (PTO) and paid holidays
• Completely paid accident insurance plan through Aflac
• Company-paid (approved) educational and professional development opportunities that benefit the company (such as obtaining your Notary public commission)

Note to Applicants: A computer literacy and proficiency test will be administered as part of the hiring process.

Intrepid Buildis an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran, or any other characteristic protected by federal, state, or local laws. We make hiring decisions based solely on qualifications, merit, and current business needs.

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