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Construction Bookkeeper

Signs of Success

Santa Maria, CA

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JOB DETAILS
SKILLS
Accounting, Accounting Software, Accounts Payable, Accounts Receivable, Architectural Services, Billing, Billing Records, Bookkeeping, Construction, Construction Support, Credit and Collections, Data Entry, Dental Insurance, Detail Oriented, Documentation, Follow Through, Graphics, Health Insurance, Intuit Quickbooks, Microsoft Excel, Order Picking/Packing, Organizational Skills, Payroll Accounting, Performance Reviews, Process Improvement, Project/Program Management, Public Works, Purchase Orders, Record Keeping, Records Management, Shipping/Receiving, Spreadsheets, Support Documentation, Time Management, Vision Plan
LOCATION
Santa Maria, CA
POSTED
3 days ago
Benefits:
  • 401(k)
  • 401(k) matching
  • Competitive salary
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
  • Wellness resources

Join Signs of Success as our Construction Bookkeeper

Signs of Success is a commercial sign and architectural graphics company serving public and private clients throughout California. Our work includes commercial signage, architectural wayfinding systems, public works installations, custom fabrication, and project-based sign packages.

We are looking for a detail-oriented Construction Bookkeeper to support accounting, accounts payable, payroll preparation, certified payroll documentation, billing support, and organized financial records.

This is a hands-on role for someone who enjoys accuracy, deadlines, clean documentation, and steady follow-through. The right person will help keep invoices, timecards, payment records, project backup, and compliance documentation organized and ready for review.

Key Responsibilities

Accounts Payable & Bookkeeping

- Gather, review, and organize vendor invoices
- Match invoices to purchase orders, packing slips, receiving records, or project backup
- Enter approved invoices into QuickBooks
- Flag missing approvals, missing backup, duplicate invoices, or vendor statement issues
- Maintain organized AP records and supporting documentation
- Help prepare weekly AP and payment review lists
- Assist with basic account coding and job-cost coding as trained

Payroll Preparation

- Review employee timecards for missing punches, job codes, PTO, sick time, overtime, and prevailing wage entries
- Follow up on missing or incomplete timecard information
- Prepare payroll exception reports for review
- Gather and organize payroll backup documentation
- Help maintain accurate payroll records

Certified Payroll / Prevailing Wage Support

- Assist with certified payroll tracking and documentation
- Gather timecard, project, and field backup needed for certified payroll reports
- Help prepare certified payroll paperwork after training
- Save proof of submission and supporting documentation
- Track missing reports, corrections, and compliance requests
- Flag wage, classification, or prevailing wage questions for review

Billing & Collections Support

- Help gather billing backup from project folders, installers, and project managers
- Assist with invoice logs, billing status updates, and payment tracking
- Send basic collection reminders when directed
- Document collection calls, emails, and payment promises
- Route billing disputes, account adjustments, or payment issues to the appropriate manager

Administrative Accounting Support

- Keep accounting files organized and searchable
- Save documents to the correct digital folders
- Help track W-9s, COIs, licenses, shipping claims, and other recurring admin records as assigned
- Support month-end preparation by organizing invoices, statements, payroll backup, and billing support
- Assist with process improvements as accounting systems become more structured

Qualifications

- 2+ years of bookkeeping, AP, payroll support, accounting admin, or related experience
- QuickBooks experience preferred
- Strong Excel or spreadsheet skills
- Accurate data entry and strong attention to detail
- Comfortable with recurring deadlines and checklists
- Able to follow up on missing information professionally
- Able to handle confidential financial and employee information with discretion

Strongly Preferred

- Construction, specialty trade, public works, or project-based business experience
- AP/AR experience
- Payroll or timecard review experience
- Certified payroll or prevailing wage exposure
- QuickBooks Online, Smartsheet, Miter, Excel, or similar system experience

Growth Opportunity

This role can grow into stronger AP ownership, certified payroll support, payroll support, billing support, job-cost support, or advancement into project accounting as the company continues to build stronger systems.

About the Company

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Signs of Success

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