Construction Contract Administrator

Northwood Ravin is consistently recognized for developing the top luxury apartment communities in the Southeast.  At Northwood Ravin, every member of our organization is united by a shared commitment to create the best-in-class residential experience.  Guided by our core values of creativity, integrity, and an all-in culture, we empower individuals to reach their fullest potential professionally and personally.  We cultivate a culture of excellence, innovation, and inclusivity by fostering strong collaborative relationships within our team.  Northwood Ravin is dedicated to delivering unparalleled service to the residents we house and the communities we create.

We are looking for a Construction Contract Administrator to provide assistance to the Project Managers, Construction VPs, and SVP of Finance by receiving, analyzing, processing, and administering customer construction contracts, purchase orders, and change orders. Process weekly and monthly billing from subcontractors and vendors. Compiles, reviews, and coordinates contract information with and between Customers, Project Managers, Construction VPs, and Development teams.

As a Construction Contract Administrator your primary responsibilities include:

• Receive and validate Contracts, Purchase Orders, Change Orders, and Letters of Intent from Construction Management Staff
• Lead and support all facets of construction contract administration
• Ensure proper approval and execution of construction contracts, purchase orders, and change orders by appropriate company personnel (i.e., SVP of Finance, Construction VP’s, Project Manager, etc.)
• Analyze and validate construction contract and project information to ensure they comply with company and corporate policies
• Produce approved construction billings per contract terms each month in Procore
• Manage Month End closing duties for Construction Contracts and Billing functions
• Review AIAs for complete documents and accuracy (i.e., Notarized, Lien Waivers, Certification Sheets)
• Create, maintain, and track joint check agreements
• Closeout projects reviewing all documents (i.e., warranty letters, final lien waivers, COIs)

What we are looking for in our next candidate:

• Three to five years related Contract Administration or Construction Billing experience or equivalent combination of education and experience
• 2 years in a Paralegal role a plus
• Proficiency in Excel or equivalent spreadsheet software and Microsoft Office products
• Working knowledge of Sage/Timberline accounting system software, Procore, and DocuSign preferred
• Attention to detail is mandatory
• Ability to read, analyze, and process contract documents and financial reports
• Ability to work with various personnel to complete the assigned duties (Executive Management, Project Managers, Finance Department, Subcontractors, etc.)
• Ability to respond to common inquiries or complaints from subcontractors, regulatory agencies, or members of the business community
• Ability to effectively present information to all levels of the organization
• Excellent verbal and written skills required.

What our culture brings to you:

When you join Northwood Ravin, you are not just taking a job but becoming part of a community that values your well-being and professional growth. Our team members are at the heart of our success, and we are committed to supporting and growing you.

In addition to our award-winning culture, we offer a comprehensive benefits package focused on career growth, health and wellness, retirement, and family support so you can thrive professionally and personally.

• Competitive compensation along with various monthly bonus incentives
• Housing discounts
• Extensive training programs
• Health and wellness benefits including medical, free dental, vision, and basic life benefit
• Paid leave plans via Paid Time Off, Sick Time, holidays and Partner Leave
• Retirement planning with a 401(k) program and company match
• Give back days allowing you time away from work to volunteer and pursue personal interests
• Employee Referral Program
• Tenure is rewarded so stay in the nest!  Your PTO accrual rate will increase, benefit premiums will decrease, 401(k) matches increase, additional give back days are added and you will receive a special gift at each tenure milestone!

Northwood Ravin is an equal opportunity employer.

Imagine a Company That Invests in You.

At Northwood Ravin, we don’t just talk about culture, we live it every day. Here, you’ll find a workplace built on connection, celebration, and shared success. From annual events to quarterly team lunches, company-wide Field Days, and recognition ceremonies, we believe strong communities start from within.

We’re proud of the culture we’ve created, one that rewards performance, values tenure, and encourages continuous growth through education and mentorship. Add in competitive bonuses, development opportunities, and a team that shows up for each other - and you’ll quickly see what makes us different.

Look around. Compare. No one does it quite like Northwood Ravin.