About Millstone Weber:
We are transportation infrastructure builders solving complex needs for the communities we work in for close to 100 years. We specialize in a broad range of construction markets including Highway/Bridge, Airfield/Federal, Rail/Mass Transit and Alternate Delivery including Design-Build. We focus heavily on self-performance with capabilities including heavy duty concrete paving, bridges, structural concrete, deep foundations, earthwork grading, storm drainage, and highway construction. We are ready to help solve any challenges.
At Millstone Weber, we are: Team First, Problem Solving, Passionate About Results, and we Get Better Every day. With these standards at the heart of who we are, MW is constantly striving for the best.
About the Role:
The Contract Administrator is responsible for overseeing contract administration across new projects/job setup, subcontracting, purchase orders, change management, pay applications, subcontractor payments, bonding, DBE compliance, project closeout, and year-end audit tasks. This role ensures consistency, accuracy, and compliance with company standards and owner requirements.
Key Responsibilities
New Project Contract Administration/Job Setup
Downloads data from Spectrum and compares it with vendor quotes, assigns subcontract numbers and imports subcontract items, reviews and distributes wage order summaries, and collects all necessary contract‑related documents.
Subcontractor Contract Administration
Reviews prime contract terms for downstream application, creates SharePoint folders and Schedule A links, prepares the Schedule of Values and billing items, reviews and amends subcontract documents, negotiates subcontract terms, prepares sample insurance certificates and verifies limits, and tracks subcontract execution.
Purchase Orders
Reviews pricing, quantities, dates, and terms, and sends out and countersigns purchase orders.
Change Management
Collects and reviews field change orders, validates Spectrum entries against Owner Change Orders, and imports Change Requests into Spectrum.
Owner Pay Applications
Prepares, prints, and labels payment applications, compares them with Spectrum data, enters payment applications into Spectrum, and tracks payments in spreadsheets.
Subcontractor Payments
Prints and stores subcontract payment worksheets, compares worksheets to owner pay applications and subcontractor billings, documents payment notes for clarity and accuracy, and ensures no overpayments occur on individual pay items.
Bond Review
Reviews and approves bond invoices, requests final consent of surety, and prepares contract status reporting for bond reviews.
DBE Compliance
Reviews DBE participation goals, tracks participation and project progress, and reports DBE fuel purchases and hauler distributions.
Project Closeout
Resolves quantity and payment disparities, collects final lien waivers, and submits prevailing wage affidavits along with the DBE final report.
Year-End Audit
Prepares contract status confirmations, updates the warranty summary, and creates contract briefs for auditors.
Qualifications
Physical & Work Environment:
Why Join Us?
At Millstone Weber, we're building more than roads-we're building careers, communities, and a culture of excellence. Join a team that values integrity, innovation, and people-first leadership.
Millstone Weber is an Equal Opportunity Employer and has long led the industry in training and hiring a diverse and inclusive workforce. To accomplish our goals of quality, innovation and continuous improvement, we are committed to partnering with employees and subcontractors who share our company values and seek to continually exceed the expectations of project owners. We strive to maintain a work environment that provides all employees with an opportunity to be successful without regard to race, creed, color, religion, sex, sexual orientation, gender identity, national origin, disabled Veterans and Vietnam Era Veterans, age, or physical/mental condition. As part of that policy, we adopt and support the Equal Opportunity Laws that are designed to promote the full realization of equal employment opportunity through a positive continuing program.