Job Description–With strong coordinator and vendor management skills and excellent attention to detail, the Construction Coordinator will partner with Property Managers to manage all phases of capital improvement projects, establishing project scope, budgets, schedules and management of deadlines. While managing the smooth completion of projects, the Construction Coordinator must ensure compliance and certification with company and county safety requirements and codes. The Construction Coordinator possesses excellent coordination and communication skills while working with vendors and internal team members to ensure the timely implementation of projects. Additional responsibilities for the Construction Coordinator include the following:
Responsibilities:
Review all departmental invoices for accuracy, code and submit for approval.
Review operation, capital expenditure and tenant improvement vouchers and ensure proper documentation prior to submittal.
Coordinate and document construction activities and projects in conjunction with Project Managers.
Draft contracts, change orders, and purchase orders for projects.
Manage documentation of capital and tenant improvement projects, including drawings, minutes, correspondence and close out packages.
Coordinate cash flow reports on projects with project teams to assist in monthly reporting.
Organize and maintain file system, and file correspondence and other records, and provide back-up support for all Property Management and Project Management staff.
Requirements
Bachelor’s degree and minimum 2 years of general office/administrative experience, as well as a 1 year of commercial real estate or related industry.
Knowledge of basic accounting procedures, and familiarity with accounting software programs such as Nexus and MRI.
Excellent computer skills and demonstrated working knowledge of computers and software including MS Windows, Outlook, Word, PowerPoint. Proficient in using MS Project for management and Excel for budgets and spreadsheets. Familiarity with Property Management software such as Workspeed.
Ability to work under pressure and manage competing priorities while staying focused and meeting deadlines without sacrificing accuracy.
Good organizational skills., ability to multi-task, attentive to detail, with excellent follow-up skills, and ability to adapt to changing environment and perform in a fast paced entrepreneurial environment.
Education
Bachelor’s degree is required and related work experience preferred.
Benefits
PTO, PST, Medical, Dental, and Vision
Compensation
$23 - $25/hrly
Numbers & Facts
Location
Oakland, CA
Salary
$23–$25 Per Hour
Skills
Accountingunmatched
Accounting Softwareunmatched
Administrative Skillsunmatched
Billingunmatched
Budget Managementunmatched
Budgetingunmatched
Building Codesunmatched
Capital Expenditure (CAPEX)unmatched
Capital Projectunmatched
Cash Flowunmatched
Change Requests/Ordersunmatched
Commercial Real Estateunmatched
Communication Skillsunmatched
Computer Skillsunmatched
Computer Softwareunmatched
Constructionunmatched
Contract Creationunmatched
Detail Orientedunmatched
Document Managementunmatched
Documentationunmatched
Entrepreneurshipunmatched
File Systemsunmatched
Follow Throughunmatched
Magnetic Resonance Imaging (MRI)unmatched
Maintain Complianceunmatched
Microsoft Excelunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Projectunmatched
Microsoft Windows Operating Systemunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Operational Auditunmatched
Organizational Skillsunmatched
Project/Program Managementunmatched
Property Managementunmatched
Purchase Ordersunmatched
Real Estateunmatched
Safety Codesunmatched
Safety Trainingunmatched
Safety/Work Safetyunmatched
Spreadsheetsunmatched
Systems Maintenanceunmatched
Time Managementunmatched
Vendor/Supplier Managementunmatched
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