Construction Coordinator

Work Mode: 100% onsite

Responsibilities:

• Provide support within a functional area, assisting Disbursement Officers to ensure timely and effective completion of disbursing projects.
• Prepare Requests for Funds.
• Data entry of pending payments for checks and wires to be issued.
• Monitor Trust account for receipt of funds.
• Post incoming money to project files.
• Print checks and send wires, when appropriate, using appropriate internal procedures.
• Send notices to payees when funds are available.
• Assist with receipt of lien waivers and distribution of checks (via mail and walk-in clients).
• Respond to customer inquiries and follow up on phone calls and e-mails.
• File management (i.e., scanning construction disbursing documentation and other information into shared hard drives).
• Invoice for various services.
• Work with disbursing team to ensure all disbursing procedures are followed and tracked, as applicable.
• Review monthly reports including trial balances and outstanding check logs.
• Follow functional area’s processes and procedures in daily activities, troubleshoot as needed and recommend suggestions for continuous improvements to overall operations.
• Actively contribute to the results of the team and work toward achieving goals and objectives.

Requirements:

• High School diploma or equivalent.
• Minimum 2 years of experience as a Construction Disbursing Assistant or Escrow Assistant or a minimum of 3 years in a related real estate, title, or construction industry position.

Preferred Skills:

• Strong customer service orientation.
• Detail-oriented.
• Good written and verbal communication skills, particularly on the phone.
• Organizational skills.
• Ability to multi-task and meet assigned deadlines.
• Hands-on experience with lien waivers is a plus.
• Proficient in Excel, Office, and Outlook.
• May be familiar with commonly-used concepts, practices, and procedures within a particular field.
• Establishes effective working relationships at the work group level.
• Valid notary commission is a plus (could be asked to perform notary duties).
• Prior banking experience is a plus.