SUMMARY
I. Goal: Under general supervision of the CFO, serves as General Accountant, and performs a wide variety
of sensitive and confidential accounting and administrative support functions. Provide work
direction to other accounting support members.
II. Hours:
Monday-Friday - 6:30 a.m. to 5:00 p.m.
ESSENTIAL DUTIES AND RESPONSIBILITES include the following. Other duties may be assigned.
III. Accounting: Day to Day Functions to include:
1. Review/verify and approve all Accounts Payable edits/audits, Accounts Receivable Journals, Cash
Receipts Journals, General Journals, Job Cost Journals and Field and Office Payroll
2. Backup Payroll administration – Backup to process Office payroll, Field payroll and Subcontractor Payroll
3. Job Cost overview: review and reconcile CP accounting labor reports with Vista to include backlog and
PM goals and billings; review Labor reports for quarterly contract processing and accuracy.
4. Manage Regions Credit card system and/to ProPaint.
5. Monthly GL Close and processing of financial statements. Prepare bank reconciliations, quarterly
reporting, payroll reporting/quarterly and annual tax returns, and deposits.
6. AR Collections
7. Cash flow administration.
8. Assist with annual insurance renewals for workers compensation, general liability and property policies
and audits. Assist administrative staff with the renewal of certificates of insurance directly job related.
9. 401(k) Administration
10. Incentive bonus program processing
11. Participates in all audits, e.g. GL, Workers Compensation and Company Review
12. Review billings for accuracy and notarize.
13. Liaison of accounting and project management teams. Coordinate workflows, communication of work
through each team.
14. Process insurance and OCIP (owner controller insurance plan) information as needed. Prepare OCIP
labor packages and monthly reports for contracted jobs. Recap field payroll information for
annual audits.
15. Oversee Company document shred
Miscellaneous Tasks/General Requirements:
1. Participate in company sponsored training as made available.
2. Computer literacy required
3. Excellent written and verbal communication skills
4. Professional and polished in appearance and speech.
5. Self-motivated and punctual
6. Able to manage multiple tasks and have excellent follow-up skills.
7. Competent with computer software such as Microsoft Office products (word, excel, outlook);
construction accounting; proficient in writing, understanding construction contracts; Vista software
experience and plus.
SUPERVISORY RESPONSBILITES
This job has supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Four to ten years related experience and/or training or equivalent combination of education and experience.
LANGUAGE SKILLS
Ability to read, analyze and interpret general business periodicals, professional journals, technical manuals, and government regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, employees and the general public.
MATHEMATICAL SKILLS
Above average knowledge of mathematics required. Ability to apply mathematical concepts of probability and statistical inference, algebra and geometry to practical situations. Ability to calculate interest, discounts, fractions, percentages, ratios and proportions.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to solve practical problems and deal with a variety of abstract and concrete variables in situations where only limited standardization exists. Ability to interpret an extensive variety of technical instructions in written, oral, diagram or schedule form.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, use hands to fingers, handle, or feel and talk or hear. The employee frequently is required to stand; walk; reach with hands and arms and may climb or balance, and stoop. The employee may be required to move or lift up to 25 lbs.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee may be required to drive a vehicle and should maintain a driver’s license. Normal office conditions with moderate noise level from office machines will exist.