Administrative Skills, Backhoe Loader, Billing, Bookkeeping, Communication Skills, Construction, Construction Contracts, Data Entry, Detail Oriented, Document Management, Establish Priorities, Excavation, Healthcare, Microsoft Excel, Microsoft Office, Microsoft Word, Multitasking, Organizational Skills, Payroll Administration, Problem Solving Skills, Slack, Telephone Skills, Time Tracking
Tom's Backhoe & Excavation Co.
Construction Office Admin (In-Office)
Local candidates only - must be able to commute to our Pulehunui base yard
At Tom's Backhoe & Excavation Co., we specialize in civil construction projects across Maui--from excavation and grading to utility installations and site prep. Our reputation is built on reliability, professionalism, and getting the job done right. We're looking for a dependable Construction Office Admin to help keep our operations running smoothly behind the scenes. This is a full-time, in-office role--ideal for someone organized, proactive. We offer a supportive team environment with opportunities to grow.
What You'll Do
- Provide day-to-day administrative support (scheduling, data entry, correspondence)
- Manage and organize documents including contracts, invoices, and job files
- Coordinate with vendors, subcontractors, and suppliers
- Answer phones and emails; route inquiries to the appropriate team members
- Maintain office organization, supplies, and inventory
- Assist with payroll processing and employee time tracking
- Support project managers and field teams with administrative needs
What We're Looking For
- Previous administrative experience (construction or contracting industry a plus)
- Strong organizational skills with the ability to multitask and prioritize
- High level of discretion when handling confidential information
- Proficiency in Microsoft Office (Word, Excel) and Google Workspace
- Clear communication skills and a team-first mindset
- Detail-oriented with a proactive, problem-solving attitude
- Experience with payroll, invoicing, or bookkeeping is a plus
- Familiarity with Slack and/or Monday.com is a plus
Compensation & Benefits
- $22-$28/hour (based on experience)
- Full-time, stable position
- Company-sponsored healthcare (Kaiser/UHA)
- 401(k) with 4% company match
- Paid vacation and sick leave
If you're a reliable, detail-oriented professional who wants to be part of a respected local construction company, we'd love to hear from you.
Apply today to join the team at Tom's Backhoe & Excavation Co.
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Tom's Backhoe & Excavation Co.