We are seeking a dependable, organized, and detail-oriented Construction Office Assistant to support daily office operations. This role will assist with filing, payroll hour tracking, audit preparation, phone coverage, and general administrative tasks. The ideal candidate is professional, accurate, and comfortable working in a fast-paced construction office environment.
Key Responsibilities
Answer phones and take messages in a professional manner
File and organize office records (paper and digital)
Assist with payroll hour entry and timekeeping support
Help prepare and organize documentation for audits (payroll, insurance, union, etc.)
Perform data entry and maintain accurate records
Support office staff with administrative tasks using Microsoft Excel, Word, and Teams
Maintain confidentiality of payroll and company documents
Assist with general office organization and day-to-day operations
Qualifications
Prior administrative or office assistant experience required
Strong organizational skills and attention to detail
Good communication and phone etiquette
Proficient in Microsoft Excel, Word, and Teams
Reliable, punctual, and able to manage multiple tasks
Ability to handle confidential information professionally
Preferred Experience
Experience in a construction office or contractor environment strongly preferred
Familiarity with:
Crew timecards / payroll hours
Job paperwork and filing systems
Audit backup documentation
Union or insurance paperwork (a plus)
Numbers & Facts
Location
Rahway, NJ
Skills
Administrative Skillsunmatched
Communication Skillsunmatched
Constructionunmatched
Data Entryunmatched
Detail Orientedunmatched
Documentationunmatched
Insuranceunmatched
Microsoft Excelunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Operational Supportunmatched
Organizational Skillsunmatched
Record Keepingunmatched
Telephone Skillsunmatched
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