Construction Operations Administrator

Construction Operations Administrator
Professional Summary
Experienced operations professional providing comprehensive administrative and operational support to Preconstruction, Construction, Estimating, and executive leadership teams. Skilled in bid coordination, estimating support, document control, compliance management, prequalification processes, and maintaining efficient workflows in a fast-paced construction environment. Recognized for strong organization, attention to detail, confidentiality, and the ability to manage multiple priorities while supporting successful project and business outcomes.

Location: Ballston Spa, NY (Fully Onsite)
Compensation: $80,000 - $95,000 DOE

Professional Experience

• Provide high-level administrative and operational support to preconstruction, Construction, Estimating, and executive leadership teams.
• Manage daily administrative functions while ensuring accuracy, timeliness, compliance, and alignment with company policies and procedures.
• Coordinate estimating operations, including bid opportunities, bid schedules, proposal documentation, and submission requirements.
• Prepare, organize, and track complete bid packages, addendums, and supporting documentation to ensure accurate and timely submissions.
• Review bid documents and requirements to verify compliance with client instructions, deadlines, and submission standards.
• Maintain estimating schedules in Outlook and internal tracking systems while monitoring active projects for revisions and addendums.
• Coordinate bid bond and insurance review requests with external agents and monitor progress through completion.
• Prepare and maintain company pre-qualification packages for federal, state, safety, industrial, and private-sector clients.
• Manage confidential documentation and executive-level information while maintaining discretion and protecting company interests.
• Maintain organized electronic filing systems for estimating, construction, and operational documentation.
• Create, update, and revise company forms, templates, and administrative procedures to improve efficiency.
• Collaborate with internal departments, including Finance, Project Management, Construction Administration, and Estimating teams, to provide consistent operational support.
• Provide additional administrative assistance during peak workload periods to support company objectives.
• Participate in estimating meetings and provide accurate documentation, follow-up, and administrative coordination.

• Construction Operations Administration
• PreConstruction & Estimating Support
• Bid Package Coordination
• Proposal & Document Management
• Construction Compliance Documentation
• Executive Administrative Support
• Records Management & Document Control
• Scheduling & Workflow Coordination
• Microsoft Office Suite
• Data Tracking & Reporting
• Cross-Functional Team Collaboration

• Strong organizational skills with exceptional attention to detail.
• Ability to manage competing priorities and meet critical deadlines.
• Excellent written and verbal communication skills.
• Demonstrated judgment, discretion, and ability to handle confidential information.
• Reliable, resourceful, adaptable, and proactive in resolving challenges.
• Strong commitment to teamwork, customer satisfaction, and continuous improvement.

 

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.