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Construction Operations Coordinator PartTime to FullTime Growth Path

HERB LIVERETT COMPANIES INC

Rio Linda, CA

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JOB DETAILS
SALARY
$22–$29 Per Hour
SKILLS
Accounting, Accounting Software, Accounts Payable, Accounts Receivable, Billing, Cash Flow, Construction, Cross-Functional, Dental Insurance, Documentation, Executive Assistant Skills , Financial Management, Follow Through, HVAC, Health Insurance, Intuit Quickbooks, Microsoft Excel, Microsoft Outlook, Multitasking, On Site Support, Operational Support, Organizational Skills, Profit & Loss, Purchase Orders, Purchasing/Procurement, Telephone Skills
LOCATION
Rio Linda, CA
POSTED
28 days ago
Benefits:
  • 401(k) matching
  • Bonus based on performance
  • Company parties
  • Competitive salary
  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Opportunity for advancement
  • Wellness resources

Construction Operations Coordinator — Part-Time


Industry: Commercial HVAC / Construction
Compensation: $22–$29/hour, based on proven construction office experience
Schedule: Part-time to start, approximately 20–30 hours/week, with potential to grow into full-time


Role Overview


We are a fast-paced mechanical contractor seeking a highly organized, detail-driven Construction Operations Coordinator to support invoicing, receivables, dispatch, purchasing, and office operations.


This is a hands-on, multi-function role that directly impacts job profitability, vendor coordination, field productivity, and cash flow. This is not a passive administrative position. Accuracy, follow-through, and the ability to manage competing priorities are mandatory.


Primary Responsibilities


Invoicing & Receivables


  •  Generate and send invoices daily based on field activity and job status 
  •  Track job progress against billings 
  •  Follow up on outstanding receivables 
  •  Support the controller with AR/AP documentation as needed 
Dispatch & Scheduling Coordination


  •  Coordinate field technicians, deliveries, and crane schedules 
  •  Confirm job readiness before scheduling, including materials, equipment, site access, and timing 
  •  Communicate with field staff, vendors, and customers to prevent downtime and delays 
Purchasing & Vendor Coordination


  •  Issue and track purchase orders 
  •  Coordinate with suppliers for parts, equipment, and materials 
  •  Verify prior orders before purchasing to avoid duplicate orders 
  •  Track vendor confirmations, receipts, and related documentation 
Office & Operations Support


  •  Answer and route calls professionally 
  •  Maintain organized digital and physical job files 
  •  Assist with internal workflows, job tracking, and daily office execution 
  •  Support the CEO, controller, and field team in a small-office environment 
Required Qualifications


  •  Construction or trade-related office experience required
     HVAC, plumbing, electrical, mechanical, or general contractor experience preferred 
  •  Experience with invoicing, receivables, purchase orders, and vendor coordination 
  •  Strong working knowledge of Microsoft Outlook, Excel, and basic accounting workflows 
  •  QuickBooks or similar accounting software experience preferred 
  •  Ability to multitask without losing accuracy 
What Success Looks Like


  •  You understand the difference between an estimate, purchase order, invoice, and work order 
  •  You do not duplicate orders, miss invoices, or schedule incomplete jobs 
  •  You follow tasks through to completion without constant supervision 
  •  You understand that office decisions impact field productivity, job cost, and cash flow 
  •  You can shift between requests from ownership, accounting, vendors, customers, and field staff without dropping critical details 
Ideal Candidate


The ideal candidate has worked in a construction office, worn multiple hats, and understands the urgency of dispatching, billing, purchasing, and field coordination. You are organized, accountable, and comfortable working in a small office where priorities change quickly.


Please Do Not Apply If


  •  You have no construction, trade, or contractor-office experience 
  •  You do not understand the difference between an estimate, purchase order, invoice, and work order 
  •  You are uncomfortable managing tasks with financial or scheduling consequences 
  •  You require step-by-step instruction for routine daily responsibilities 

About the Company

H

HERB LIVERETT COMPANIES INC

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