Construction Production Administrator

Job Category: Full Time | Direct Hire Opportunity

Location: San Diego, CA
Pay Rate: $25.00–$27.00 / Hour + Benefits
Schedule: Morning Shift, Monday–Friday
Industry: Construction/ Restoration

BBSI is partnering with a growing San Diego construction company to find a highly organized and proactive Production Administrator to join their team.

We’re looking for someone who notices when something is missing, follows up, keeps projects organized, and enjoys being the person the team can count on to keep things moving. If you have construction industry experience, enjoy working with project details, and know how to prioritize when five things need attention at once, this could be a great opportunity for you.

Summary:

As the Production Administrator, you’ll support the administrative side of construction projects from approved estimate through billing and closeout. You’ll work closely with project leadership, Superintendent, field employees, vendors, customers, accounting, and ownership.

Responsibilities include:

·         Open and maintain projects in JobTread

·         Verify customer, property, and project information

·         Prepare and send proposals from approved estimates

·         Maintain organized and accurate project files

·         Process, scan, organize, and track invoices and receipts

·         Enter vendor bills, expenses, and credit card charges

·         Assist with Accounts Payable and vendor information

·         Support job-cost documentation and billing preparation

·         Review employee time entries for missing or incorrect information

·         Audit daily logs, photos, authorizations, and other project documentation

·         Follow up with employees and supervisors regarding missing paperwork or information

·         Communicate routine project updates to customers

·         Support the Superintendent with project-related administrative needs

·         Track projects that are delayed by missing paperwork or approvals

·         Prepare completed projects for invoicing and closeout

·         Coordinate with Construction, Estimating, Accounting, and management

·         Maintain task lists and administrative follow-up items

·         Identify potential issues early and communicate them to the appropriate team member

Qualifications/Requirements:

·         2+ years of administrative, project coordination, or related experience

·         Construction industry experience required

·         Basic experience with QuickBooks

·         Familiarity with Accounts Payable, invoices, vendor bills, receipts, expenses, or job costing

·         Experience with JobTread, Buildertrend software is highly preferred

·         Bilingual in English and Spanish highly preferred

·         Comfortable communicating with customers, field employees, supervisors, vendors, and management

·         Strong general computer skills and ability to learn new systems

·         Ability to work independently with limited supervision

Benefits

·         Full-time, Monday–Friday schedule

·         Health benefits

·         Dental and vision supplemental benefits

·         PTO, Sick time

·         401(k) benefits

·         Year-end bonus opportunity

·         Schedule flexibility

BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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