Set up projects to separate costs by accounting category, such as Site, Building/Shell, and Interior.
Establish and document all budget and cost analysis procedures.
Ensure budgets are accurately entered into the MRI system and aligned with project plans and cost codes.
Enter approved revisions and budget reallocations as needed.
Cost Oversight and Analysis:
Review and approve Purchase Orders (POs), Change Orders (COs), and Contracts for coding accuracy, adherence to project budgets, and alignment with project scope.
Work closely with cost segregation team to ensure compliance and proper coding for book and tax purposes.
Participate in PO and CO review with senior management.
Perform variance analyses, highlighting discrepancies between actual and budgeted costs, and collaborate with construction teams to resolve issues.
Job Cost Monitoring and Reporting:
Maintain detailed job cost ledgers and monitor expenditures against budgets throughout the project lifecycle.
Prepare and distribute job cost reports and project financial summaries to project stakeholders.
Billing and Revenue Tracking:
Prepare and manage tenant billables, deposits, and extra work requests with project managers.
Collaborate with the Billing Department to ensure timely and accurate invoicing for project-related costs.
Monitor lien waivers and conditional/unconditional releases to ensure compliance with contractual requirements.
Internal Collaboration and Support:
Attend construction job meetings to stay informed on project progress, budgets, and potential financial risks.
Support project managers in understanding financial implications of project decisions and adjustments.
Audit Support and Compliance:
Prepare and organize detailed documentation for internal and external audits.
Ensure compliance with corporate accounting policies, construction agreements, and regulatory requirements.
Other Responsibilities:
Assist in the reconciliation and closure of completed projects, ensuring proper allocation of remaining balances.
Knowledge, Skills, and Abilities:
Experience: Minimum of 5 years in construction accounting, with strong experience in project-level cost tracking and analysis.
Education: Associate degree in accounting required; bachelors degree preferred.
Technical Skills: Proficiency in construction accounting software (e.g., MRI, Procore) and advanced Excel skills.
Interpersonal Skills: Strong organizational, communication, and analytical abilities, with a collaborative mindset for working closely with project managers and executive teams.
Detail Orientation: High attention to detail and ability to manage multiple projects, ensuring deadlines and accuracy are met.