Litigation Legal Assistant Jobot
Austin, TX10 days ago
- $70,000–$85,000 Per Year
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Skills
- Accounting Policiesunmatched
- Administrative Skillsunmatched
- Change Requests/Ordersunmatched
- Communication Skillsunmatched
- Compensation and Benefitsunmatched
- Constructionunmatched
- Construction Drawingsunmatched
- Construction Managementunmatched
- Construction Project Management Softwareunmatched
- Construction Projectsunmatched
- Construction Supportunmatched
- Corporate Policiesunmatched
- Dental Insuranceunmatched
- Detail Orientedunmatched
- Document Managementunmatched
- Documentationunmatched
- Health Insuranceunmatched
- High School Diplomaunmatched
- Maintain Complianceunmatched
- Materials Trackingunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft Outlookunmatched
- Microsoft PowerPointunmatched
- Microsoft Wordunmatched
- Multitaskingunmatched
- Network Operations Centerunmatched
- Onboardingunmatched
- Organizational Skillsunmatched
- Plan Meetingsunmatched
- Presentation/Verbal Skillsunmatched
- Project Scheduleunmatched
- Project Trackingunmatched
- Project/Program Coordinationunmatched
- Project/Program Managementunmatched
- Purchase Ordersunmatched
- Purchasing/Procurementunmatched
- Safety Complianceunmatched
- Safety Trainingunmatched
- Safety/Work Safetyunmatched
- Spreadsheetsunmatched
- Team Playerunmatched
- Time Managementunmatched
- Travel Planningunmatched
- Vision Planunmatched
- Writing Skillsunmatched
Description
Benefits:
About the Role
We are seeking a highly organized and proactive Project Administrative Assistant to support our construction project managers and field teams. This role plays an important part in coordinating project documentation, tracking progress, supporting compliance, and ensuring smooth day-to-day operations across active job sites.
Responsibilities
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
About the Role
We are seeking a highly organized and proactive Project Administrative Assistant to support our construction project managers and field teams. This role plays an important part in coordinating project documentation, tracking progress, supporting compliance, and ensuring smooth day-to-day operations across active job sites.
Responsibilities
- Provide administrative support to the construction and project management teams
- Assist with preparing and maintaining project schedules, submittals, and RFIs
- Organize and manage project documentation including contracts, permits, drawings, change orders, safety forms, and close-out documents
- Track and maintain logs for submittals, daily reports, safety documentation, and project progress
- Coordinate meetings, prepare agendas, take notes, and distribute minutes
- Support procurement activities such as purchase orders, vendor forms, and materials tracking
- Assist with timecard collection, labor reports, and daily manpower records
- Maintain communication with subcontractors and vendors as needed
- Help ensure compliance with company safety policies and project requirements
- Prepare spreadsheets, project binders, and documentation packages for clients, inspectors, and internal teams
- Provide general administrative support including filing, scanning, travel arrangements, and correspondence
- Assist with onboarding paperwork and documentation for on-site personnel
- Perform other project-related and administrative tasks as assigned
- High school diploma required; associate or bachelor’s degree preferred
- 1–3 years of administrative experience in construction or a related field
- Strong understanding of construction terminology and project workflows
- Excellent organizational and multitasking skills
- Strong verbal and written communication abilities
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Ability to read or reference construction drawings (preferred but not required)
- Strong attention to detail with the ability to meet deadlines
- Ability to maintain confidentiality and handle sensitive project information
- Experience with construction project management software (Procore, Bluebeam, Autodesk, Buildertrend, etc.)
- Familiarity with job site safety requirements and compliance reporting
- Knowledge of procurement or basic accounting processes
- Experience supporting field superintendents or project managers
- Competitive compensation and benefits
- Opportunity to grow within an expanding construction operation
- Collaborative team environment
- Exposure to major commercial, industrial, or data center projects
Numbers & Facts
| Location | Hutto, TX |
| Job Type | Full-time |
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