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Construction Project Administrative Assistant

TRANTEK INC

Hutto, TX

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JOB DETAILS
SKILLS
Accounting Policies, Administrative Skills, Change Requests/Orders, Communication Skills, Compensation and Benefits, Construction, Construction Drawings, Construction Management, Construction Project Management Software, Construction Projects, Construction Support, Corporate Policies, Dental Insurance, Detail Oriented, Document Management, Documentation, Health Insurance, High School Diploma, Maintain Compliance, Materials Tracking, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Network Operations Center, Onboarding, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Project Schedule, Project Tracking, Project/Program Coordination, Project/Program Management, Purchase Orders, Purchasing/Procurement, Safety Compliance, Safety Training, Safety/Work Safety, Spreadsheets, Team Player, Time Management, Travel Planning, Vision Plan, Writing Skills
LOCATION
Hutto, TX
POSTED
16 days ago
Benefits:
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

About the Role
We are seeking a highly organized and proactive Project Administrative Assistant to support our construction project managers and field teams. This role plays an important part in coordinating project documentation, tracking progress, supporting compliance, and ensuring smooth day-to-day operations across active job sites.


Responsibilities
  • Provide administrative support to the construction and project management teams
  • Assist with preparing and maintaining project schedules, submittals, and RFIs
  • Organize and manage project documentation including contracts, permits, drawings, change orders, safety forms, and close-out documents
  • Track and maintain logs for submittals, daily reports, safety documentation, and project progress
  • Coordinate meetings, prepare agendas, take notes, and distribute minutes
  • Support procurement activities such as purchase orders, vendor forms, and materials tracking
  • Assist with timecard collection, labor reports, and daily manpower records
  • Maintain communication with subcontractors and vendors as needed
  • Help ensure compliance with company safety policies and project requirements
  • Prepare spreadsheets, project binders, and documentation packages for clients, inspectors, and internal teams
  • Provide general administrative support including filing, scanning, travel arrangements, and correspondence
  • Assist with onboarding paperwork and documentation for on-site personnel
  • Perform other project-related and administrative tasks as assigned
Qualifications
  • High school diploma required; associate or bachelor’s degree preferred
  • 1–3 years of administrative experience in construction or a related field
  • Strong understanding of construction terminology and project workflows
  • Excellent organizational and multitasking skills
  • Strong verbal and written communication abilities
  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Ability to read or reference construction drawings (preferred but not required)
  • Strong attention to detail with the ability to meet deadlines
  • Ability to maintain confidentiality and handle sensitive project information
Preferred Skills
  • Experience with construction project management software (Procore, Bluebeam, Autodesk, Buildertrend, etc.)
  • Familiarity with job site safety requirements and compliance reporting
  • Knowledge of procurement or basic accounting processes
  • Experience supporting field superintendents or project managers
Why Join Us
  • Competitive compensation and benefits
  • Opportunity to grow within an expanding construction operation
  • Collaborative team environment
  • Exposure to major commercial, industrial, or data center projects

About the Company

T

TRANTEK INC

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