Job Description
Our client, a Building Technology and Software Services company, is looking for a Construction Project Administrative Assistant for their Lebanon, IN location.
Responsibilities:
Requirements:
Why Should You Apply?
Responsibilities:
- Support the projects business activities such as RFI's, RFP's, submittals, subcontract processing, managing project documentation, support of booking or cost tracking system entry, and customer invoicing
- Completes the delivery of project or sales related administrative tasks to ensure customer expectations and internal project financial commitments are met
- Supports new contracts and manages any changes to existing maintenance and service, retrofit or PSA contracts, Labor and Material tickets, and service order management tickets
- Assists with the subcontract process. Assists project management by generating the subcontracts online or using templates. Organizes subcontractor documentation such as waivers, certificates of insurance, wrap ups, and bonding information. Manages subcontractor invoices by releasing for payment or researching payment problems.
- Manages project documentation files. Gathers documents such as submittal documentation, customer communication, subcontracts documents, and proposals. Completes project closeout checklists including as-builts, final invoicing to the customer, warranty letters, project books and training documentation.
- Produces submittal packages for use by technicians, engineers or the customer. Gathers documents such as network flow diagrams, room schedules, project bill of materials, etc
- Assists with procurement of materials utilizing electronic purchasing/ordering tools to enter and track project materials
- Works with project management to ensure cost scheduling and re-estimates are entered into the tracking system. Enters project dates, schedules, and contract costs as directed
- Assists management in the coordination of safety programs. Verifies that monthly toolbox training and safety reporting are completed. Works with project management to ensure employees have the proper safety equipment
- Performs other duties as required to support the project team
Requirements:
- Experience supporting project related teams in the construction or building maintenance industry
- Proficient computer skills with general Windows environment, Microsoft Office software, and email
- Must have strong interpersonal skills to effectively communicate with both internal and external clients
- Experience working with government contracting
- Experience working with construction documentation; RFI's, RFP's, submittals, etc
- Proficiency working with Microsoft Project
- Advanced skills working with Microsoft Excel and PowerPoint
- Ability to prioritize work activities based upon financial impact to desired business goals
- High School Diploma or equivalent required. Associate’s degree (or higher) preferred.
- Experience and/or basic project accounting or costing principals.
Why Should You Apply?
- Health Benefits
- Referral Program
- Excellent growth and advancement opportunities
Numbers & Facts
| Location | Lebanon, IN |
| Industry | Management Consulting Services |
| Salary | $29–$37 Per Hour |
| Company Size | 2,000 to 2,499 employees |
| Year Founded | 2000 |
| Website | https://www.iconma.com/ |
Benefits
401K, Employee Referral Program, Life Insurance
About Company
ICONMA is a global information consulting management firm providing Professional Staffing Services and Project-Based Solutions for organizations in a broad range of industries.
- Corporate Headquarters in Troy, Michigan; 20+ locations worldwide.
- Certified Woman-Owned Business Enterprise (WBE); certified by Women’s Business Enterprise National Council, National Women Business Owners Corporation (NWBOC); and California Public Utilities Commission (CPUC).
- Founded in 2000
- 2000+ Employees
The company was founded on the principle that success is derived from delivering high quality service and resources in the most responsive, flexible, and innovative way. ICONMA invests in people and resources with a single goal: To provide our customers with the highest quality service in the most responsive manner. Through its network of offices, ICONMA provides the resources to help clients maintain their competitive advantage.
Skills
- Accountingunmatched
- Administrative Skillsunmatched
- Bill of Materials (BOM)unmatched
- Billingunmatched
- Change Managementunmatched
- Communication Skillsunmatched
- Computer Skillsunmatched
- Constructionunmatched
- Construction Projectsunmatched
- Contract Managementunmatched
- Document Managementunmatched
- Documentationunmatched
- Establish Prioritiesunmatched
- File Managementunmatched
- Financial Projectionsunmatched
- Government Contractsunmatched
- Health Planunmatched
- High School Diplomaunmatched
- High Tech Industryunmatched
- Insurance Documentationunmatched
- Interpersonal Skillsunmatched
- Maintenance Servicesunmatched
- Materials Trackingunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft PowerPointunmatched
- Microsoft Projectunmatched
- Microsoft Windows Operating Systemunmatched
- Order Managementunmatched
- Project Scheduleunmatched
- Project Trackingunmatched
- Project/Program Coordinationunmatched
- Project/Program Managementunmatched
- Property Maintenanceunmatched
- Purchase Ordersunmatched
- Purchasing/Procurementunmatched
- Request for Proposals (RFP)unmatched
- Retrofitunmatched
- Safety Equipmentunmatched
- Safety Trainingunmatched
- Safety/Work Safetyunmatched
- Sales Administrationunmatched
- Support Documentationunmatched
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