Job Description
At-a-Glance:
Are you ready to build your career by joining an international fire, HVAC and security equipment company. If so, our client is hiring a Construction Project Administrative Assistant.Position Type:
- Contract
- Onsite
- Required Qualifications:
- Experience supporting project related teams in the construction or building maintenance industry
- Proficient computer skills with general Windows environment, Microsoft Office software, and email
- Must have strong interpersonal skills to effectively communicate with both internal and external clients
- Preferred Qualifications:
- Experience working with government contracting
- Experience working with construction documentation; RFI's, RFP's, submittals, etc
- Proficiency working with Microsoft Project
- Advanced skills working with Microsoft Excel and Powerpoint
- Ability to prioritize work activities based upon financial impact to desired business goals
- Preferred Education:
- High School Diploma or equivalent required. Associates Degree (or higher) preferred.
- Experience and/or basic project accounting or costing principals
- Support the projects business activities such as RFI's, RFP's, submittals, subcontract processing, managing project documentation, support of booking or cost tracking system entry, and customer invoicing
- Completes the delivery of project or sales related administrative tasks to ensure customer expectations and internal project financial commitments are met
- Supports new contracts and manages any changes to existing maintenance and service, retrofit or PSA contracts, Labor and Material tickets, and service order management tickets
- Assists with the subcontract process.
- Assists project management by generating the subcontracts online or using templates.
- Organizes subcontractor documentation such as waivers, certificates of insurance, wrap ups, and bonding information.
- Manages subcontractor invoices by releasing for payment or researching payment problems.
- Manages project documentation files.
- Gathers documents such as submittal documentation, customer communication, subcontracts documents, and proposals.
- Completes project closeout checklists including as-builts, final invoicing to the customer, warranty letters, project books and training documentation.
- Produces submittal packages for use by technicians, engineers or the customer.
- Gathers documents such as network flow diagrams, room schedules, project bill of materials, etc
- Assists with procurement of materials utilizing electronic purchasing/ordering tools to enter and track project materials
- Works with project management to ensure cost scheduling and re-estimates are entered into the tracking system.
- Enters project dates, schedules, and contract costs as directed
- Assists management in the coordination of safety programs.
- Verifies that monthly toolbox training and safety reporting are completed.
- Works with project management to ensure employees have the proper safety equipment
- Performs other duties as required to support the project team
We want to hear from you! If you think you’d be a good match, submit your resume and reach out to Bharat at (862) 658-6248 to learn more.
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Numbers & Facts
| Location | Lebanon, IN |
| Industry | Staffing/Employment Agencies |
| Salary | $29–$37 Per Hour |
| Company Size | 100 to 499 employees |
| Website | http://www.hiredbymatrix.com |
About Company
We believe in putting people together for the right reasons. Getting you a great job that makes you feel fulfilled in your career. Finding the perfect candidate to help you achieve business success.
Whether you are looking for the best candidate for your company or searching for your next career move, we are dedicated to making sure you thrive. We take your needs personally and have a variety of services to ensure you reach your goals. We listen to the needs of our clients and candidates and then thoughtfully match the right person with the right job. When people come together doing what they love success is guaranteed and partnerships last.
Skills
- Accountingunmatched
- Administrative Skillsunmatched
- Bill of Materials (BOM)unmatched
- Billingunmatched
- Change Managementunmatched
- Communication Skillsunmatched
- Computer Skillsunmatched
- Constructionunmatched
- Construction Projectsunmatched
- Contract Managementunmatched
- Document Managementunmatched
- Documentationunmatched
- Establish Prioritiesunmatched
- File Managementunmatched
- Financial Projectionsunmatched
- Government Contractsunmatched
- HVACunmatched
- High School Diplomaunmatched
- Insurance Documentationunmatched
- Interpersonal Skillsunmatched
- Maintenance Servicesunmatched
- Materials Trackingunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft PowerPointunmatched
- Microsoft Projectunmatched
- Microsoft Windows Operating Systemunmatched
- Order Managementunmatched
- Project Scheduleunmatched
- Project Trackingunmatched
- Project/Program Coordinationunmatched
- Project/Program Managementunmatched
- Property Maintenanceunmatched
- Purchase Ordersunmatched
- Purchasing/Procurementunmatched
- Request for Proposals (RFP)unmatched
- Retrofitunmatched
- Safety Equipmentunmatched
- Safety Trainingunmatched
- Safety/Work Safetyunmatched
- Sales Administrationunmatched
- Security Equipmentunmatched
- Support Documentationunmatched
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