Prime Retail Services is a nationwide retail construction General Contractor helping brands bring their spaces to life with precision and professionalism. Since 2003, we’ve delivered retail construction solutions for Fortune 500 companies and growing brands across the United States and Canada.
The Project Coordinator is a member of the construction project management team who supports project managers by overseeing administrative tasks, communicating with stakeholders, and ensuring resource availability for the project team.
Essential Functions:
- Assist the Project Manager in preparing comprehensive action plans, including resources, timeframes, and budgets.
- Perform coordinating tasks, scheduling, and risk management, along with administrative duties such as maintaining project documentation and handling financial queries.
- Attend client meetings and be available to travel as needed for project visits and/or onsite project support.
- Solicit subcontractors and qualify bids from them.
- Assist in establishing project scope, goals, and completion requirements.
- Determine and source staffing, material, and equipment requirements. Ensure all materials and equipment are onsite prior to project start.
- Create job codes in accounting program. Enter estimated expenses and revenue.
- Prepare, sign, and email purchase orders and work orders.
- Review daily reporting for accuracy.
- Take calls from field crew and store personnel.
- Ensure that all closeout documents have been received, including signoffs, photos, videos, and certificate of occupancy.
- Prepare invoices/payment applications as required by the client.
Experience required & other qualifications
- Solid organizational skills, including multi-tasking and time management.
- Strong client-facing and teamwork skills.
- Strong attention detail
- Good verbal and written communication skills.
- Intermediate to advanced computer skills, including proficiency with Microsoft Office.
- Must be able to work well under pressure to meet tight deadlines.
- Must be dependable and adhere to work schedule.
- Proven work experience as a Project Coordinator or similar role.
- Experience in project management, from conception to delivery.
- Ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
- HS diploma or equivalent
- Preferred degree, BS or BA
The physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to remain in a stationary position at a desk/computer for long periods of time.
- Must be able to move about inside the office and outdoors at project sites.
- Must be able to operate a computer and other office equipment.
- Ability to communicate information and ideas so others will understand.
- Ability to observe details at close range and on a computer monitor.
- Light to moderate lifting, up to 15 lbs.
*** This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this job, but more of a general nature. Employee may be asked to perform duties not listed as required by business needs. Duties, responsibilities and activities may change at any time with or without notice***