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Construction Project Coordinator

Anansys Staffing LLC

Itasca, IL

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JOB DETAILS
SKILLS
Air Intelligence Agency (AIA), Billing, Billing Records, Business Administration, Cargo/Freight, Change Requests/Orders, Computer Systems, Construction, Construction Administration, Construction Projects, Customer Relations, Delivery Driving, Documentation, Materials Tracking, Microsoft Project, PRINCE2, Product Costing, Product Shipments, Project Management Professional (PMP), Project Management Software, Project Planning, Project/Program Coordination, Project/Program Management, Quality Assurance, Quality Control, Risk Management, Sales, Sales Management, Time Management
LOCATION
Itasca, IL
POSTED
4 days ago
Job Responsibilities
  • Manage paperwork flow for Account Managers' or Executives' projects, verifying contracts, POs, and change orders for accuracy
  • Build customer relations through timely document return and create routing sheets to track paperwork
  • Communicate with suppliers about product availability and place/track material orders
  • Make freight arrangements for cost-effective product shipments
  • Perform timely follow-ups on shipments and track multiple deliveries
  • Distribute bi-monthly Salesperson billing summary sheets for customer billing
  • Maintain project documentation in job folders and the computer system
  • Prepare monthly AIA-type billing and ensure job folders support payment verifications and final invoicing
  • Review change orders, verify billing documents, and submit for client approval
  • Complete accurate billing and follow up with clients for payment verification
  • Prepare necessary project close-outs at project completion.
  • Request and assemble material, submittals, and documents.
  • Create a job schedule sheet with project details and submit to Scheduling Department.
Qualifications
  • Proven work experience in a Construction Administration role.
  • Experience in project management, from conception to delivery.
  • An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
  • Strong working knowledge of Microsoft Project and Microsoft Planner.
Preferred Qualifications
  • BSc in Business Administration or related field
  • Experience as a Project Coordinator role or similar within the construction industry.
  • Familiarity with risk management and quality assurance control
  • Hands-on experience with project management tools
  • PMP / PRINCE2 certification

About the Company

A

Anansys Staffing LLC

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