Summary/Objective:
To provide support for the construction project team. The Project Coordinator manages documents such as subcontracts, vendor invoices, and project changes. They play a crucial part in communicating information from the office to the field staff.
Essential Functions
1. Complete and electronically distribute subcontracts, secure proper paperwork, and verify subcontractors are in good standing with vendor compliance prior to starting work.
2. Process and manage electronic copies of project-related documents, i.e., contracts, subcontracts, purchase orders, change orders, RFIs, meeting minutes, close-out documentation, start-up binders, etc.
3. Provide clerical/administrative support for project team and ensure all documentation requested is received from subcontractors/suppliers for each ongoing project
4. Document and track potential change orders; document approved change orders; file electronically and distribute to appropriate team members
5. Secure and compile electronic close-out documents
6. Handle accounting tasks of projects, including computer entry of invoices in accounting & job cost system
7. Sort, prioritize, and distribute incoming and outgoing materials
8. Manage the setup of projects in appropriate software for daily reporting logs and building drawings
9. Assist the front desk receptionist as needed with answering phones and greeting guests
10. Assist estimating in strategic tasks for system improvements and subcontractor development
11. Assist the VP team in strategic tasks for system improvements and manpower reports
Competencies:
1. Attitude: maintains a healthy and positive attitude toward our work, our Company, our industry partners, and our customers
2. Interpersonal Skills: listen to others, maintain confidentiality, focus on solving conflict and not passing blame
3. Oral and Written Communication: speak clearly and positively, participate in meetings, seek clarification and respond to questions. Able to read and write in an effective manner
4. Teamwork: able to build morale and group commitment to goals and objectives, balance team and individual responsibilities, support everyone's effort to succeed, give and welcome feedback
5. Customer Service: listen to the needs of the customer and respond appropriately even in demanding situations, respond to requests for assistance.
6. Professionalism: tactfully approach others and treat them with respect
7. Planning/Organizing: prioritize and plan work activities, use time efficiently and plan for additional resources if needed, organize other people and their tasks
8. Adaptability: adjust as the work environment evolves and deal with frequent changes, delays or unexpected events
9. Attendance/Punctuality: arrive at work or meetings consistently and on time
10. Dependability: complete tasks on time and commit to longer hours of work when necessary to reach goals
11. Initiative: volunteer readily, seek opportunities to increase responsibility and pursue self-development activities
12. Recognition of mistakes and ability to apply lessons learned to future projects
Supervisory Responsibilities:
This position doesn't have any direct supervisory responsibilities but does serve as a coach or resource for other positions in the company.
Work Environment:
The employee will be in a busy office area. The project coordinator may occasionally make jobsite visits and participate in safety trainings that may be outdoors. Personal Protective Equipment must be used as situations require.
Physical Demands:
The project coordinator spends long hours sitting at a desk. The employee spends most of their day using office equipment, which may cause eye or muscle strain. The employee will occasionally need to lift some of the office equipment, supplies, and materials (15 lbs.) The employee, while attending jobsites, may be required to occasionally climb ladders and cross uneven ground.
Position Type/Expected Hours of Work:
This is a non-exempt full-time position. Hours of work are Monday-Friday with 40 hours per week being the expectation.
Travel:
The employee will primarily be at the office with occasional travel to job sites and educational trainings.
Required Education and Experience:
-High School Diploma or equivalent
-Previous administrative experience
Preferred Education and Experience:
-Experience in the construction industry
-Basic understanding of Information Technology
-Familiarity with Viewpoint and Bluebeam
Work Authorization/Clearances:
The employee must be able to pass a pre-employment drug screening and Motor Vehicle Record review. The employee must have a current driver's license.
EEO Statement:
Speedwell Construction, Inc. is an Equal Opportunity Employer.