This position is responsible for leading efforts around all activities related to new and renovation construction projects within Billings Clinic. This includes serving as the Owner''s Representative with Architects, Engineers, Contractors, Vendors, Consultants, and Regulatory Authorities. Success in that role is contingent on effectively managing and coordinating project development that aligns with BC Leadership, BC Clinical End-User Groups, BC Quality and Safety, BC Project Support Departments, among others. This position is responsible for the following construction process from quality review of construction documents, daily construction inspections, budget management, to project completion and occupancy. This position is responsible for maintaining all project compliance relative to scope, schedule, budget, and regulatory needs. This position is responsible for leading multiple projects at the same time.
Essential Job Functions
- Participates in the identification of risks associated with the construction sites and projects. Evaluate construction methods to determine the cost-effectiveness of plans.
- Leads the development and implementation of construction project scopes, schedules, and budgets. Notifies leadership of any potential changes.
- Has the ability to communicate internally and externally about project deliverables.
- Coordinates project development closely with all requisite parties to ensure appropriate communication of individual responsibilities and accountabilities and plan updates/changes.
- Prepares and submits reports on schedules, progress, updates, and status to departmental leadership.
- Ensures all contractors have secured all necessary governmental and regulatory permits and approvals required prior to the beginning of work.
- Reviews and monitors consultant and contractor prepared reports, plans, and specifications to ensure they meet agreed upon standards and organizational needs.
- Monitors construction schedules, quality control programs, and status reporting programs. Coordinates weekly construction meetings and involves all appropriate parties. Takes appropriate action to deal with the results of delays, bad weather, or emergencies at the construction site.
- Inspect work in progress to ensure that work conforms and adheres to the contract documents, construction schedules, and regulatory requirements, including Pre-Construction Risk Assessments, Infection Control Risk Assessments, and Interim Life Safety Measures.
- Orders and monitors procurement of equipment and materials to be delivered at specific times to conform to work schedules. Inspects materials and equipment, documents, logs, testing dates and reports.
- Responsible for tracking project costs and ensuring budget conformance.
- Coordinates needs of the department(s) with Facility and Project Teams.
- Resolves construction-related problems/disputes and coordinates with the Project Team to approve actionable items. Investigates damage, accidents, or delays at construction sites to ensure proper procedures are carried out.
- Reviews and pre-authorizes payment applications, work directives, change orders, and related contract documents.
- Coordinates project closeout, including completing all punch list items and facility occupancy. Coordinates with internal and external staff to ensure equipment, furniture, computers, and telephones are installed in a timely and efficient manner for occupancy.
Supports and models behaviors consistent with Billings Clinic's mission, vision, values, code of business conduct and service expectations. Meets all mandatory organizational and departmental requirements. Maintains competency in all organizational, departmental and outside agency standards as it relates to the environment, employee, patient safety or job performance.
Performs all other duties as assigned or as needed to meet the needs of the department/organization.