Construction Site Coordinator

About US: ConstructionExecs, specializes in connecting top talent with leading companies in the construction industry nationwide. Due to our continued growth, we are excited to announce an opening for a Construction Site Coordinator to join our client’s dynamic team.

Position Overview: 

We are seeking a highly organized and proactive Construction Site Coordinator to manage daily operations and ensure smooth project execution for our client. The ideal candidate will have a strong customer service focus, experience with QuickBooks, and prior construction industry knowledge. This hybrid role requires a blend of on-site presence and remote work flexibility.

Key Responsibilities:

Customer Service:

·       Serve as the primary point of contact for clients, vendors, contractors, and internal teams.

·       Address and resolve any customer inquiries, concerns, or issues related to the construction project.

·       Maintain positive relationships with all stakeholders to ensure client satisfaction.

Project Coordination:

·       Assist with scheduling and managing construction tasks to ensure timely completion.

·       Monitor project progress and provide updates to clients and management.

·       Coordinate with subcontractors and vendors for supplies, equipment, and labor.

·       Ensure all safety standards and regulations are adhered to on-site.

Administrative Support:

·       Utilize QuickBooks for invoicing, billing, and tracking project-related expenses.

·       Process purchase orders, track payments, and manage budgets to ensure cost-effectiveness.

·       Maintain organized and up-to-date records for all project documentation (contracts, permits, etc.).

·       Prepare reports and assist in financial tracking and forecasting.

On-Site Presence:

·       Visit the construction site regularly (3 days a week) to ensure operations are running smoothly.

·       Assist with coordinating on-site meetings and activities.

·       Supervise site logistics and ensure compliance with project timelines.

Communication:

·       Act as a liaison between project managers, contractors, and clients to ensure clear communication.

·       Prepare and send status reports and project updates to stakeholders.

Qualifications:

Experience:

·       Prior experience in a construction-related role is strongly preferred.

·       Experience with customer service in a fast-paced, client-facing environment.

·       Strong knowledge of QuickBooks for financial management and project tracking.

Skills:

·       Excellent organizational skills and attention to detail.

·       Strong verbal and written communication skills.

·       Ability to handle multiple tasks and meet deadlines in a dynamic environment.

·       Knowledge of construction processes, terminology, and safety protocols.

Technical:

·       Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

·       Familiarity with project management software is a plus.