Construction Vendor Management Coordinator

Job#: 3041998

Job Description:

Job Title: Associate Vendor Management Coordinator

Location: Remote in EST or CST

Duration: Long-term contract

Key Responsibilities

Project Closeout & Financial Administration

• Support construction project closeout activities and ensure required documentation is complete and compliant.
• Track and report on the status of contractor and vendor closeout submissions.
• Perform purchase order (PO) analysis and reporting to identify and resolve outstanding items.
• Partner with Procurement and other stakeholders to address vendor payment issues and close open purchase orders.
• Assist with accrual reporting and year-end financial closeout activities.

Vendor Management & Support

• Coordinate vendor onboarding activities, including system access, training, and ongoing support.
• Provide guidance and troubleshooting assistance related to financial forms, documentation requirements, and closeout processes.
• Maintain vendor data and support vendor compliance initiatives.
• Monitor vendor utilization and support reporting, quality control, and continuous improvement efforts.
• Assist with vendor communications and administrative support for sourcing and proposal processes.

Project & Operational Support

• Support construction project initiation and bid administration activities.
• Track key project metrics and generate operational reports.
• Assist in resolving vendor operational issues and payment-related concerns.
• Collaborate with cross-functional teams to improve processes and ensure timely project execution.
• Support strategic initiatives related to vendor management and project delivery.

Qualifications

Required

• Bachelors degree preferred.
• 5+ years of related experience in construction administration, project coordination, vendor management, procurement support, or a similar field.
• Strong organizational skills with the ability to manage multiple projects and competing priorities.
• Excellent written and verbal communication skills.
• Experience supporting financial, contract, or project closeout processes.
• Ability to work independently in a remote or hybrid environment while collaborating effectively with cross-functional teams.

Preferred

• Experience supporting construction, facilities, or capital project programs.
• Intermediate to advanced Microsoft Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, data analysis, and reporting.
• Experience with project management or construction management software.
• Strong problem-solving skills and a solution-oriented mindset.
• Experience working with vendors, contractors, and procurement organizations.

Skills & Competencies

• Project Coordination
• Vendor Management
• Financial Administration
• Purchase Order Management
• Contract Closeout Support
• Reporting & Analytics
• Process Improvement
• Attention to Detail
• Stakeholder Communication
• Customer Service Orientation
• Problem Solving
• Microsoft Excel

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

Employee Type:

Contract

Remote:

Yes

Location:

Woonsocket, RI, US

Job Type:

Date Posted:

July 17, 2026

Pay Range:

$30 - $34 per hour

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