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Contingent Workforce Coordinator

Ursus

San Mateo, CA

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JOB DETAILS
SALARY
$35–$40 Per Hour
SKILLS
Applicant Tracking System, Communication Skills, Detail Oriented, Establish Priorities, Identify Issues, Interviewing Skills, Logistics, Onboarding, Organizational Skills, Presentation/Verbal Skills, Process Improvement, Time Management, Vendor/Supplier Management, Writing Skills
LOCATION
San Mateo, CA
POSTED
Today
JOB TITLE: Contingent Workforce Coordinator
LOCATION: Foster City, CA (hybrid- 3x a week onsite)
DURATION: 6+ months
RATE RANGE: $35.00 - $40.00/hr

About the Role
We're looking for a highly organized and proactive Coordinator to join the Contingent Workforce team. This role will focus on interview scheduling and candidate coordination (approximately 60%), while also supporting contingent workforce administration and program operations (approximately 40%). This individual will partner closely with internal hiring teams and external vendors to help ensure a smooth and efficient hiring process.

Responsibilities
Scheduling & Coordination:
  • Coordinate high-volume interview scheduling, including onsite, virtual, and phone interviews.
  • Partner with hiring managers, recruiters, vendors, and CW Specialists to align interview schedules and timelines.
  • Manage communications related to interview logistics and scheduling changes.
  • Monitor scheduling activity to help ensure interview targets and timelines are met.
  • Troubleshoot scheduling conflicts and provide timely resolutions.
  • Identify opportunities to improve scheduling processes and the overall candidate experience.
Qualifications
  • 5+ years of experience supporting recruiting, staffing, HR, or contingent workforce operations in a fast-paced environment.
  • 5+ years of experience coordinating interviews, onboarding activities, or workforce operations across multiple stakeholders.
  • Strong organization and prioritization skills.
  • Self-starter with a sense of urgency and strong attention to detail.
  • Clear and effective written and verbal communication skills.
  • Experience with Lever or similar applicant tracking systems nice to have.
  • Experience with vendor management systems preferred.
  • Ability to adapt quickly to change and remain professional under pressure.
  • Strong relationship-building skills with both vendors and internal teams.


BENEFITS SUMMARY: Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate or annual salary only, unless otherwise stated. In addition to base compensation, full-time roles are eligible for Medical, Dental, Vision, Commuter and 401K benefits with company matching.

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