Job Description
Our client, a Communications company, is looking for a Contract & Change Order Administrator – Telecom for their Remote location.
Responsibilities:
Requirements:
Why Should You Apply?
Responsibilities:
- This Statement of Work establishes the scope, deliverables, service levels, and operating assumptions for a US-based contingent RCAM resource supporting Custom Networks.
- The assignment is execution-focused with primary emphasis on contract modifications & administration, while also supporting adjacent phases including bid review support, onboarding, escalations, and renewal support.
- The objective is to improve cycle time, increase administrative accuracy, reduce backlog, and drive cost recovery through disciplined change order and contract administration support.
- Develop DOW/SOW language and review contract-related scope, pricing, and supporting requirements for engineering and construction agreements; validate project bid and RFP inputs for contractual accuracy before Strategic Sourcing processing.
- Own intake, triage, and workflow management for contract modification requests arising from Custom Networks operations, ensuring requests are validated, routed, and progressed from initiation through execution.
- Manage the full change order lifecycle, including creation, tracking, follow-up, and closure in Procurement Gateway and related systems.
- Prepare contract amendments covering scope, pricing, and terms using approved templates and clause language, and coordinate Strategic Sourcing and Legal reviews where required.
- Administer assembly unit governance by adding units to existing contracts, supporting creation of new units, and coordinating mnemonic mapping and related setup activities.
- Maintain contract document repository and version control for MSAs, annexes, SOWs, amendments, and supporting attachments, while tracking contractual obligations, notice periods, COI and bond requirements, and other compliance records.
- Analyze unit usage, cycle times, and pricing/application trends to identify billing leakage, missed billables, non-standard usage, and cost recovery opportunities.
- Provide cross-functional analysis, direction, and guidance to Engineering, Construction, Accounting, Regulatory, Tax, Supply Chain, Sourcing, Legal, Operations, and suppliers on contract administration matters.
- Support vendor onboarding and line-extension kickoff activities, including system setup needs, unit readiness, and onboarding documentation coordination.
- Provide contract administration support during escalations, including payment disputes, formal performance actions, and contract-based interpretation issues in partnership with Vendor Management, the Business Unit, and Strategic Sourcing.
- Contribute to renewal support, retainage release, and contract closeout activities, while developing scorecards, training collateral, process improvements, and reporting that improve consistency and throughput.
- Change order processing Create, update, track, and close assigned change orders in Procurement Gateway and related trackers. Daily
- Amendment creation Prepare amendment drafts using approved templates and route for review where required. Daily / as needed
- Unit setup and management Process assembly unit additions, support new unit creation workflow, and coordinate mnemonic mapping support. Daily
- Contract data management Maintain current contract documents, versions, supporting attachments, and obligation trackers. Ongoing
- Contract health reporting Provide reporting on backlog, cycle time, aged items, open obligations, expirations, and recovery actions. Weekly
- Cost recovery support Research missed billables, pricing discrepancies, omitted charges, and support recovery documentation. Weekly
- Workflow Item SLA
- Add assembly units to existing contracts 1 business day
- Subcontractor addition and approval 1 business day once claims are cleared
- Retainage release processing 1 business day after required completion confirmations and lien period conditions are met
- Initial triage of new change order requests Within 1 business day of receipt
- Draft amendment package turnaround for standard changes Within 3 business days from complete request package
- Weekly backlog review and aged item escalation Once per week minimum
- Client provides required system access, templates, approval paths, current contract documents, and stakeholder points of contact.
- Complete intake information is provided by the Business Unit and Vendor Management for requests requiring action.
- Strategic Sourcing and Legal provide timely decisions when commercial approvals or clause reviews are required.
- The contractor will not execute unauthorized commitments, negotiate non-delegated commercial terms, or approve deviations outside documented authority.
Requirements:
- Bachelor’s degree or equivalent experience.
- 3–5 years of professional experience
- Working knowledge and experience with engineering support systems and contract administration processes.
- Knowledge of basic contract law and contract negotiation principles.
- Demonstrated ability to perform cost analysis on engineering and construction related work orders and projects.
- Strong communication, documentation, stakeholder management, conflict resolution, and organizational skills.
- General understanding of utility accounting practices and financial controls relevant to contract administration and cost recovery.
- Experience supporting network construction, line extension, engineering, OSP, ISP, EFI, COEI, DC Power, or similar telecom construction categories.
Why Should You Apply?
- Health Benefits
- Referral Program
- Excellent growth and advancement opportunities
Numbers & Facts
| Location | Remote, CO (Remote) |
| Industry | Management Consulting Services |
| Salary | $30.71–$35.42 Per Hour |
| Company Size | 2,000 to 2,499 employees |
| Year Founded | 2000 |
| Website | https://www.iconma.com/ |
Benefits
401K, Employee Referral Program, Life Insurance
About Company
ICONMA is a global information consulting management firm providing Professional Staffing Services and Project-Based Solutions for organizations in a broad range of industries.
- Corporate Headquarters in Troy, Michigan; 20+ locations worldwide.
- Certified Woman-Owned Business Enterprise (WBE); certified by Women’s Business Enterprise National Council, National Women Business Owners Corporation (NWBOC); and California Public Utilities Commission (CPUC).
- Founded in 2000
- 2000+ Employees
The company was founded on the principle that success is derived from delivering high quality service and resources in the most responsive, flexible, and innovative way. ICONMA invests in people and resources with a single goal: To provide our customers with the highest quality service in the most responsive manner. Through its network of offices, ICONMA provides the resources to help clients maintain their competitive advantage.
Skills
- Accountingunmatched
- Accounting Standards and Regulationsunmatched
- Administrative Skillsunmatched
- Billingunmatched
- Business Strategyunmatched
- Change Order Managementunmatched
- Change Requests/Ordersunmatched
- Communication Skillsunmatched
- Conflict Resolutionunmatched
- Constructionunmatched
- Construction Engineeringunmatched
- Construction Supportunmatched
- Contract Close-Outunmatched
- Contract Creationunmatched
- Contract Lawunmatched
- Contract Managementunmatched
- Contract Negotiationunmatched
- Contract Requirementsunmatched
- Contract Reviewunmatched
- Cost Analysisunmatched
- Cost Engineeringunmatched
- Cross-Functionalunmatched
- Data Managementunmatched
- Documentationunmatched
- Financial Controlunmatched
- Functional Analysisunmatched
- Health Planunmatched
- Internet Service Providersunmatched
- Legalunmatched
- Liensunmatched
- Network Administration/Managementunmatched
- Network Supportunmatched
- Onboardingunmatched
- Order Processingunmatched
- Organizational Skillsunmatched
- Pricingunmatched
- Process Improvementunmatched
- Purchasing/Procurementunmatched
- Regulatory Complianceunmatched
- Reporting Skillsunmatched
- Request for Proposals (RFP)unmatched
- Scorecardingunmatched
- Service Deliveryunmatched
- Service Level Agreement (SLA)unmatched
- Source Code/Configuration Management (SCM)unmatched
- Sourcing Strategyunmatched
- Statement of Work (SOW)unmatched
- Supply Chainunmatched
- Support Documentationunmatched
- Systems Administration/Managementunmatched
- Tax Regulationsunmatched
- Time Managementunmatched
- Trend Analysisunmatched
- Usage Analysisunmatched
- Vendor/Supplier Managementunmatched
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