Contract Administration Specialist

City of Atlanta, GA

Atlanta, GA

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JOB DETAILS

SALARY

$73,242.40–$91,621.58 Per Year

SKILLS

Accounting, Airport Management, Aviation Industry, Billing, Business Administration, Communication Skills, Conferences, Contract Creation, Contract Management, Detail Oriented, Diversity, Government, Insurance Documentation, Leadership, Legal, Negotiation Skills, Performance Analysis, Performance Reviews, Persuasion Skills, Presentation/Verbal Skills, Problem Solving Skills, Project Planning, Project Schedule, Project/Program Management, Proposal Writing, Purchasing/Procurement, Quality Metrics, Regulations, Request for Proposals (RFP), Team Lead/Manager, Time Management

LOCATION

Atlanta, GA

POSTED

1 day ago

Job Description

Job Posting Open Until Filled

Salary Range: $73,242.40 - $91,621.58

Hiring Department: Department of Aviation

General Description and Classification Standards

Seeking a detail-oriented and proactive Concessions Contract Compliance Officer to oversee the performance and compliance of all concessionaire operations within the airport. This position maintains all aspects of the files, ensure required documents are up to date, record keeping, minute taking and document distribution. Assists with the draftinglegislation, amendments agreements etc.

Supervision Received

Performs work under general supervision of the Airport Concessions Assistant Director and Director Position plans own work and project schedules and sequences.

Essential Duties & Responsibilities

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.

• Manages the activities of existing contracts to ensure they are completed on time, efficiently and meet the specific organizational quality measurements desired.

• Maintains all contracts and associated updates

• Ensures Bond and Insurance documents are up to date

• Create and maintain contract abstracts

• Drives the performance review process

• Reviews and approves monthly invoices from contractors for work completed.

• Drafts Request for Proposals (RFP) and Invitations to Bid (ITBs) for all assigned projects. Schedules and attend project team meetings and provide procurement advisory and follow-up information to User Agency personnel.

• Schedules and facilitate pre-bid/proposal conferences.

• Coordinates evaluation team meeting. Provides notice of cancellation.

• Communicates any changes in policy, procurement methods, standards and regulations to Contracting Officers, department managers and administrative staff.

• Monitor and respond to requests from the concessionaire

Decision Making

Ensure contracts are followed and any errors or problems corrected. Conducts quality control/quality assurance analysis on RFPs and ITBs that may have been challenged by an unsuccessful bidder.

Leadership Provided

Formal project management and/or skills development responsibilities. May serve as team leader.

Knowledge, Skills & Abilities

This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list.

• Knowledge of contracts and how they are applied.

• Broad knowledge of all facets of profession and related fields.

• May have deep knowledge of one or more specialized areas; leader would typically have extensive general with Contracting Officers.

• Assists in resolving problems and issues on a day-to-day basis.

• Ability to persuade and/or negotiate to achieve results.

• Knowledge of the basic law of contracts.

• Effective business communication/presentation skills.

• Negotiation skills.

• Exceptional technical skills.

• Ability to adapt extensive knowledge to new environments or circumstances; ability to develop professional and leadership skills in others; ability to build partnerships across the organization.

• Ability to communicate to all levels of management from front line employees to the senior level.

Minimum Qualifications - Education and Experience

Associates degree in Procurement, Accounting, Business Administration, or related fields (Additional years of experience may be considered as a substitute for the required degree on an exceptional basis, with a minimum of five (5) years of professional-related experience in managing contracts in concession or vendor agreements).

Three (3) to five (5) years of related experience managing contracts in concession or vendor agreements (government or public sector).

Preferred Education & Experience

Bachelor's degree in Procurement, Accounting, Business Administration, or related fields plus

Five (5) to eight (8) years of experience managing contracts in concession or vendor agreements (government or public sector)

Licensures and Certifications

No license or certificate required, however National Institute of Governmental Purchasing (NIGP) courses / certification is helpful.

Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.

Lifting Requirements:

Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.

Work Schedule:

This position follows the City's hybrid work schedule policy as assigned by the Department of Human Resources Commissioner and requires in-person work at City worksites/facilities at least four (4) days per week, with the option to work remotely one (1) day per week, based on eligibility, departmental needs, and supervisor approval. The hybrid work schedule is subject to change at any time to five (5) days in-person work.

It is the policy of the City of Atlanta ("COA") that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department.

The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran's status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce.

About the Company

City of Atlanta, GA

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