Contract Administrator, (Administrative Specialist III), Grade N23

Contract Administrator, (Administrative Specialist III), Grade N23

Salary

$78,929.00 - $126,097.00 Annually

Location

22880 Whelan Ln Boyds MD 20841 USA

Job Type

Permanent

Job Number

2026-00564

Department

Correction and Rehabilitation

Division

COR 42 MSD Management Services Division

Opening Date

09/30/2026

Closing Date

10/14/2026 11:59 PM Eastern

FLSA

Exempt

• Description
• Benefits
• Questions

About the Position

Please note: The salary range above represents this position's earning potential. The anticipated hiring range for this position will be $78,929 to $118,211, based on the candidate's qualifications and experience.

WHO WE ARE

The Montgomery County Department of Correction and Rehabilitation (DOCR), Management Services Division (MSD) seeks a highly skilled and experienced individual to work as an Administrative Specialist III (Contract Administrator) to provide full performance professional-level work as it relates to the operating functions for the entire Department. This position will work at the Montgomery County Correctional Facility (MCCF) located in Boyds, Maryland.

DOCR provides secure facilities for the incarceration of all pre-trial, unsentenced, and sentenced prisoners committed by the courts; operates a treatment-oriented Pre-Release center and home detention for selected offenders as an alternative to incarceration; and provides medical, educational, and other social services and community release programs to meet the basic human needs of this population. Our programs ensure that victims issues and community-based concerns are addressed with sensitivity. The individual selected for this position will possess in-depth knowledge of solicitation, procurement, and contract life cycles, financial management, fiscal and budget projections.

WHO WE ARE LOOKING FOR

An Administrative Specialist III must have detailed knowledge of the Countys Procurement Regulations and will work hand-in-hand with DOCR staff and the Office of Procurement to issue solicitations, amendments, and delivery orders; and award contracts to approved vendors.

What Youll Be Doing

An Administrative Specialist III is responsible for the following:

This position has responsibility of supporting and participating in Contract Management administration and operations of the Department of Correction and Rehabilitation (DOCR). Duties include responsibility for and management of up to 80 active contacts to include the following:

• Developing and processing all department solicitations, contracts, contract amendments, and other contract-related documents, including writing contracts, solicitations & correspondence.
• Maintaining required contractor insurance certificates.
• Assisting with Price Analysis; preparing requisition requests; drafting and finalizing contracts, contract amendments, letters, and memoranda.
• Data entry and data management; preparation of reports; records and file creation and maintenance.
• Work hand-in-hand with DOCR staff and the Office of Procurement to issue solicitations, amendments, and delivery orders; and award contracts to approved vendors.
• Oversee all aspects of the contract process from start (solicitation) to finish (contract award) for the life of the contract (renewals) and assist DOCR staff or any stakeholders with any questions they may have.
• Representthe Director and/or Department at meetings, hearings and conferences as required.
• Work closely with senior managers throughout the Department and report directly to the Division Chief, Management Services Division.

Prior to appointment, the selected applicant must successfully complete a comprehensive background investigation, medical examination, and drug/alcohol screening.

Prior to a promotional appointment within DOCR, the selected individual must answer the Prison Rape Elimination Act (PREA) questions and submit to a criminal history check to comply with the Prevention Planning on Hiring and Promotion Decisions (115.17, 115.117, 115.217, 115.317). This is a requirement to meet Federal law and audit standards.

Minimum Qualifications

Experience: Three years or more of professional administrative experience related to contract management.

Education: Graduation from an accredited college or university with a bachelor's degree.

Equivalency: An equivalent combination of education and experience may be substituted.

Prior to appointment, the selected applicant must successfully complete a comprehensive background investigation, medical examination, and drug/alcohol screening.

Preferred Criteria, Interview Preferences

• An accredited master's degree in the S.T.E.M. disciplines such as Accounting, Forensic Accounting, Business Administration, Data Analytics, Economics, Internet Technology, and Statistics.
• An active licensure as a Certified Public Procurement Officer (CPPO), CPA, CFE, CPFO, or CMA.
• 5 years or greater of experience supporting Year-End Audits, Contract Audits, and audit activities involving contract expenditures and purchase-order functions such as tracing payments and performance/outcome reports tied to contractual requirements, along with experience using procurement software to develop, track, and issue solicitations.
• Five years or greater of experience assessing procurement and contract risks by modelling market, vendor, supplier, and contractor conditions to evaluate competition and minimize legal exposure.
• 5 years or greater of experience communicating contract details both verbally and in writing with vendors, suppliers, management, and legal professionals, along with technical contract writing experience including drafting IFBs, RFQs, RFPs, Task Order Contracts, Contract Amendments, Failure to Perform Notices, and Contract Renewals.
• 5 years or greater of experience defining tasks, resolving issues, and facilitating compliance and completion for internal stakeholders and external partners (suppliers, vendors, and contractors), along with experience using advanced Excel formulas and functions to create reports that track contract performance and expenditures.
• 5 years or greater of project management experience within the Project Management R.A.C.I. framework (serving in accountable or consulted roles), along with experience providing contract administration within an accounting framework, including evaluating supplier and contractor price proposals at the unit level and comparing them against organizational legal requirements.
• 5 years or greater of experience conducting comparative market research for competitiveness, including sole source and niche contracts, as well as developing solicitations within the government/public sector. Also, leveraging collaborative purchasing agreements and managing the contract bridging process.

IMPORTANT INFORMATION

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.

Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at Hiring@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicants responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.

This will establish an Eligible List that may be used to fill both current and future vacancies.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the Countys "Public Employees" (which does not include employees of the Sheriffs office) are subject to the Countys ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.

Leave Benefits

Our generous leave package starts with non-MLS permanent and term employees earning 15 days of sick leave and 15 days of annual leave in their first year, as well as up to three additional personal days each calendar year. Positions in MLS earn 35 days of paid time off each year. In addition, we offer all employees 10 paid holidays. Our leave policies adhere to the Family Medical Leave Act of 1993, and we provide six weeks of paid parental leave for new parents.

Retirement Benefits

All permanent and term positions are eligible for robust retirement plans. Public safety positions are eligible for a defined benefit pension plan in which they are vested after only five years. Employees in non-public safety positions can participate in retirement plans that contribute up to 12 percent of their annual salary. All employees can also participate in a supplemental retirement plan, the 457 Deferred Compensation Plan, to contribute even more to their retirement goals.

Tuition Assistance & Student Loan Forgiveness

Montgomery County employees are eligible to participate in the Federal Public Service Loan Forgiveness Program. Participants who meet all requirements may qualify for forgiveness on the remaining balance on their Direct Loans after making 120 qualifying monthly payments under a qualifying repayment plan while working full-time in a qualifying public service position. To learn more about PSLF, please visit the Student Loan Repayment Benefits page. Our tuition assistance program allows you to receive up to $2,130 annually in tuition assistance to help you achieve a degree that supports your career path.

Free Mass Transit Benefit

County employees are entitled to use the RideOn Bus service for free with a valid County-employee ID. This benefit can be used any time of the day or evening, including weekends. We also offer a pre-tax flexible spending account to reduce the cost of other mass-transit options such as MARC trains and Metro.

Reduced Child and Health Care Costs

Working for Montgomery County also entitles permanent and term employees to participate in healthcare and childcare Flexible Spending Accounts. These plans allow eligible employees to save on a pretax basis for healthcare and dependent care costs incurred during the plan year.

Employee Wellbeing

We deeply care about your holistic wellness. Our award-winning wellness program, LiveWell, will support you in improving and maintaining your physical, mental, financial, social, and intellectual well-being.

Learn more about our wonderful benefits available to you once you join our team. Montgomery County Benefits

01

What is your highest level of completed education?

• N/A
• High School/GED
• Associates Degree
• Bachelors Degree
• Masters Degree
• Juris Doctor
• Doctorate

02

How many years professional administrative experience related to contract management.do you have?

• Less than 1 year or No Experience
• 1 Year Experience
• 2 Years Experience
• 3 Years Experience
• 4 Years of Experience
• 5 Years of Experience
• 6 Years of Experience
• 7 or More Years of Experience

03

Do you have a masters degree in the S.T.E.M. disciplines such as Accounting, Forensic Accounting, Business Administration, Data Analytics, Economics, Internet Technology, and Statistics?

• Yes
• No

04

Do you have an active licensure as a Certified Public Procurement Officer (CPPO), CPA, CFE, CPFO, or CMA?

• Yes
• No

05

How many years of experience do you have supporting Year-End Audits, Contract Audits, and audit activities involving contract expenditures and purchase-order functions such as tracing payments and performance/outcome reports tied to contractual requirements, along with experience using procurement software to develop, track, and issue solicitations?

• Less than 1 year or no experience
• One to four years of experience
• 5 or more years of experience

06

How many years of experience do you have assessing procurement and contract risks by modelling market, vendor, supplier, and contractor conditions to evaluate competition and minimize legal exposure?

• Less than 1 year or no experience
• One to four years of experience
• 5 or more years of experience

07

How many years of experience do you have communicating contract details both verbally and in writing with vendors, suppliers, management, and legal professionals, along with technical contract writing experience including drafting IFBs, RFQs, RFPs, Task Order Contracts, Contract Amendments, Failure to Perform Notices, and Contract Renewals?

• Less than 1 year or no experience
• One to four years of experience
• 5 or more years of experience

08

How many years of experience do you have defining tasks, resolving issues, and facilitating compliance and completion for internal stakeholders and external partners (suppliers, vendors, and contractors), along with experience using advanced Excel formulas and functions to create reports that track contract performance and expenditures?

• Less than 1 year or no experience
• One to four years of experience
• 5 or more years of experience

09

How many years of project management experience within the Project Management R.A.C.I. framework (serving in accountable or consulted roles), along with experience providing contract administration within an accounting framework, including evaluating supplier and contractor price proposals at the unit level and comparing them against organizational legal requirements do you have?

• Less than 1 year or no experience
• One to four years of experience
• 5 or more years of experience

10

How many years of experience do you have conducting comparative market research for competitiveness, including sole source and niche contracts, as well as developing solicitations within the government/public sector and leveraging collaborative purchasing agreements and managing the contract bridging process?

• Less than 1 year or no experience
• One to four years of experience
• 5 or more years of experience

Required Question

Employer Montgomery County (MD)

Address 101 Monroe Street

7th Floor

Rockville, Maryland, 20850

Phone 240-777-5000

Website https://www.montgomerycountymd.gov/ohr