Position Description: As part of the Project Management Office (PMO) Contracts Team, responsibilities may include any of the following:
Coordination with project management personnel at the District, PMO, College Project Teams, or Colleges to develop and prepare procurement packages for the selection of general contractors, design-build entities, and professional services providers (i.e. architects, engineers, inspectors).
Management of a variety of competitive bidding/selection processes for construction and/or professional services, from planning through award including direct responsibility for all administrative functions (i.e preparing procurement documents, addenda, evaluation materials, approval documentation, award documentation, contract documents).
Based on workload and department resources, at the sole discretion of the department supervisor, a variety of tasks and responsibilities may be assigned and or change over time to best serve the needs of the District.
Strict adherence to policies, procedures, templates, and applicable laws is a daily part of this role.
Reporting, tracking, and quality control for assigned procurements processes.
Responsibility for multiple concurrent procurement processes with various stakeholders.
This is a heavily administrative role with minimal administrative support.
This role requires a high level of attention to detail and compliance under the scrutiny of consistent audits both internal and external.
Work is fully in the PMO Office with no hybrid or remote opportunity in accordance with District policy.
Minimum Required Qualifications:
Minimum of 5 years of relevant experience to the position description.
Bachelor’s degree (relevant field preference above others). Additional four years qualifying experience in excess to the minimum stated above may be substituted for the required education.
Knowledgeable of standard contract terms and conditions for design, construction, and other related services.
Proficient with Microsoft Excel, Word, and Adobe Acrobat.
Demonstrate a reliable, responsive and positive work ethic with the highest degree of integrity.
Must be detail-oriented and organized.
Must be a fast learner and logical thinker.
Must be focused on quality and accuracy.
Excellent communications skills, both written and verbal.
Ability to accurately track and report status when managing concurrently running projects.
Preferred Qualifications:
Experience with higher education capital improvement projects
Knowledge of California Public Contract Code
Knowledge of California Community College Code
Experience with an electronic bidding software (i.e. PlanetBids)
Experience with alternate project delivery methods such as Design-Build
Experience with project management software (i.e. Proliance, Trimble)
Numbers & Facts
Location
Los Angeles, CA (Remote)
Job Type
Full-time
Skills
Administrative Skillsunmatched
Adobe Acrobatunmatched
Biddingunmatched
Capital Projectunmatched
Communication Skillsunmatched
Concurrencyunmatched
Constructionunmatched
Construction Designunmatched
Contract Managementunmatched
Detail Orientedunmatched
Documentationunmatched
External Auditunmatched
Higher Educationunmatched
Internal Auditunmatched
Microsoft Excelunmatched
Microsoft Wordunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Procurement Managementunmatched
Professional Servicesunmatched
Project Management Softwareunmatched
Project/Program Coordinationunmatched
Project/Program Managementunmatched
Purchasing/Procurementunmatched
Quality Controlunmatched
Status Reportsunmatched
Writing Skillsunmatched
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