Contract Administrator

Summary:

• Location: Oakland, CA
• Duration: 24 Months

Responsibilities:

• Manage approximately 1000 permits/registrations issued by state and local agencies.
• Coordinate CUPA permits, Fire Department permits, spill emergency response invoices, and other HAZMAT and Water Quality permits.
• Process permit fee payments in the online payment system.
• Respond to Environmental Field Specialist (EFS) queries regarding permit status.
• Resolve permit and invoice discrepancies through direct communication with EFS and regulatory agency staff.
• Maintain and update permit records in Salesforce to manage and track permit status, including invoice payments.
• Maintain electronic archives of permits in Salesforce and notify EFS for posting onsite.
• Develop a permit invoice dashboard to track expected permit invoice due dates.
• Proactively reach out to regulatory agency staff for late invoices.
• Travel to the San Ramon office 2-4 days a week to retrieve and scan incoming mail for all permit programs.
• Prepare and send outgoing mail via US Government Company, UPS, or Pony Express (intracompany service) as needed.
• Coordinate the annual payment of critical CDTFA tax payment for Hazardous Substance Environmental Fee and Hazardous Waste Generator Fee.
• Provide general support for special projects/training on an as-needed basis.
• Backup for air quality/water quality permit tasks on an as-needed basis.