Contract Administrator

A Contract Administrator is responsible for preparing, analyzing, negotiating, and revising contracts that involve the purchase or sale of services and/or equipment. Many of our customers expect us to sign their contract forms, which require careful review and editing to protect our interests. Some of these edits will require negotiation with the customer to resolve. Other customers make edits to our standard contracts, which edits require careful review. Often these documents are being handled with time pressure to keep up with the project schedule. The Contract Administrator usually works under direct supervision and is expected to work as necessary to perform duties required.

Responsibilities:

• Primary responsibility is the review and negotiation of contracts and contract-related documentation.
• Protect company interests and effectively communicate the same to the sales team and/or customers during negotiations over contract terms.
• Analyze and mitigate risk in contracts and contract-related documents.
• Support proposal planning and administration of contracts.
• Work is often under time pressure, sometimes requiring the same day turnaround.
• Track authorizations and correspondence.
• Maintain detailed and organized files, and reports / metrics regarding the same.
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
• Prepare and disseminate information to appropriate employees regarding contract status.
• Perform closing activities as needed.
• Prepares and manages lien waivers.
• Ensure contract execution in accordance with company policy.
• Work closely with Executive Management and Corporate Paralegal Supervisor on issues and projects.
• Work closely with salespeople on contract documents related to specific projects.
• Assist and support billing and collections departments insofar as contract terms impact billing and collections.
• Position will be customer-facing, and good interpersonal skills will be essential.
• Escalate problems to attention in a timely fashion.
• Execute various special assignments related to contact portfolio, on an ad hoc basis.
• Occasional travel to a branch office or customer location when necessary to effectively perform other job functions.
• Other duties as assigned.

• Skill in using computers and standard software applications.
• Must be proficient with Microsoft Word, Excel, and Adobe Acrobat writer.
• Must have proficient oral and written communication skills.
• Prepare and maintain accurate records.
• Possess an associate or bachelor's degree.
• Must have at least 5 years of contract administration experience, including responsibility for final approval of contract terms.
• Must be able to pass a drug test, background check, and fit for duty test.

• Prefer candidates with a Juris Doctor degree.
• Knowledge of contract administration and government regulations.