Contract Administrator

The Contract Administrator is responsible for managing the full lifecycle of contracts within the organization. This role ensures that all contracts are drafted, reviewed, negotiated, executed, and administered in compliance with company policies, legal requirements, and industry regulations. The ideal candidate is detail-oriented, organized, and has strong analytical and communication skills to support business objectives while minimizing risk.

Key Responsibilities

• Draft, review, negotiate, and finalize contracts (including NDAs, vendor agreements, client contracts, service level agreements, and amendments).
• Analyze contract terms and conditions to identify potential risks, inconsistencies, or deviations from company standards.
• Maintain a centralized contract repository and tracking system (e.g., using CLM software such as DocuSign, Ariba, or Ironclad).
• Monitor contract performance, deliverables, milestones, and expiration dates.
• Coordinate with internal stakeholders (legal, finance, procurement, sales, and operations) and external parties to resolve issues and ensure smooth contract execution.
• Ensure compliance with applicable laws, regulations, and internal policies (e.g., data privacy, export controls, anti-bribery).
• Prepare contract summaries, reports, and status updates for management.
• Manage contract renewals, extensions, terminations, and closeouts.
• Conduct audits of contract files and processes to maintain accuracy and completeness.
• Support procurement and vendor management activities as needed.

Qualifications & Requirements

• Bachelor’s degree in business administration, Law, Supply Chain, or a related field (Juris Doctor or paralegal certification is a plus).
• 3+ years of experience in contract administration, paralegal work, or procurement.
• Strong understanding of contract law and standard commercial terms.
• Experience with contract lifecycle management (CLM) tools and Microsoft Office Suite (especially Excel and Word).
• Excellent written and verbal communication skills.
• High attention to detail and strong organizational abilities.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Preferred Skills & Experience

• Certification such as Certified Federal Contracts Manager (CFCM) or Certified Professional Contracts Manager (CPCM).
• Experience in specific industries (e.g., technology, construction, government contracting, healthcare).
• Familiarity with ERP systems (SAP, Oracle) or specialized contract software.

What We Offer

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• Collaborative work environment with cross-functional exposure.

This role is typically full-time and may be hybrid or on-site depending on the organization. Contract Administrators play a critical role in protecting the company’s interests while enabling efficient business operations.

Armor Construction Services, Inc. is a family-owned corporation that provides program management, project management, estimating, and scheduling services in the Bay Area. Our team is comprised of enthusiastic and innovative professionals whose backgrounds are in architecture, engineering, and/or construction.

Our purpose is to create value by providing exceptional service at competitive prices, which we deliver in an atmosphere of trust and respect. Our goal is to be an industry leader achieving excellence through our core values of integrity, teamwork, innovation, and enthusiasm.