Job Description
Mabbett & Associates, Inc. (Mabbett®), an award-winning and industry-leading environmental, health and safety (EH&S) consulting and engineering firm, is seeking a full-time Contract Administrator to primarily support our growing federal, state, and local government contracting portfolio. This position plays a key role in managing the full lifecycle of contracts—from proposal development through negotiation, award, (including award challenges), administration, closeout, and potential, post-contract audit—while ensuring compliance with regulatory and contractual requirements to include the Federal Acquisition Regulations (i.e., FAR) and the Defense Federal Acquisition Regulation Supplement (DFARS). As part of a small‑business federal contracting environment, this role collaborates closely with technical staff, project managers, business development, accounting, legal/compliance (when warranted), prime contractors, and subcontractors to deliver responsive, compliant, and effective contract support.
The Contract Administrator will work across a diverse range of federal, state, and municipal and private sector clients, supporting professional services contracts issued under a variety of acquisition regulations and contract types. Responsibilities include reviewing solicitations, developing compliant proposal documentation to include Teaming Agreements and Confidentiality and Non-Disclosure Agreements, negotiating terms and conditions, resolving contractual issues, and maintaining accurate documentation throughout the contract lifecycle. This position requires progressive experience, strong organizational skills, excellent communication abilities, and a proactive approach to problem solving in a fast‑paced professional environment.
This position is a hybrid role which may be based out of the firm’s Corporate Headquarters located in Stoneham, MA or its Mid-Atlantic Regional Office in Alexandria, VA.
Job Responsibilities
- Administer federal, state, and local and select private sector contracts throughout the full lifecycle, including proposal preparation, negotiation, administration, closeout and possible post-contract audits, etc.
- Develop and administer subcontracts, ensuring alignment with prime contract obligations.
- Procure, track, and administer required company and professional licenses in all states where the firm conducts business, ensuring timely renewals and compliance with regulatory requirements.
- Maintain Excel databases for contracts awarded to the firm with details regarding the type of contract, key, and/or special terms, conditions and provisions. Coordinate closely with project managers as required.
- Review solicitations and contract terms; ensure proposal and contract documents meet regulatory and customer requirements.
- Ensure compliance with FAR and DFARS, agency supplements, contract requirements, and internal policies and procedures.
- Maintain complete and accurate contract documentation, including modifications, correspondence, deliverables, and reporting requirements.
- Lead and execute contract closeout activities, ensuring timely and accurate completion of all requirements.
Numbers & Facts
| Location | Stoneham, MA |
| Job Type | Full-time |
| Industry | Engineering Services |
| Salary | $80,000–$120,000 Per Year |
| Company Size | 51 - 200 |
| Year Founded | 1980 |
| Headquarters | Stoneham, MA, US |
| Website | https://mabbett.com/ |
Qualifications
- Bachelor’s degree in business administration, legal studies-law, contract management, or a related field.
- 5-8 years of contract administration experience supporting federal, state, and/or local government clients; experience as a prime contractor for professional services preferred.
- Experience with GSA Multiple Award Schedules; DoD, Defense Logistics Agency and other federal agency contracting programs, including a history of relevant relationships with government and industry contracting personnel.
- Strong understanding of Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and familiarity with common contract types, including Time-and-Materials (T&M) and Firm-Fixed-Price (FFP).
- Demonstrated experience in contract negotiation, risk assessment, administration/management, and applying procurement policies, procedures, and industry best practices while ensuring compliance in a small-business setting.
- Proficiency in Microsoft Excel, Word, and Adobe applications; familiarity with Deltek VantagePoint is a plus.
- Strong written and verbal communication, organization, attention to detail, and effective collaboration with teams, subcontractors, and clients are essential skills for this role.
Benefits
Paid Time-Off, Performance Bonus, Life Insurance, Tuition Reimbursement, 401K, 401K Match, Employee Referral Program, Employee Events, Paid Sick Days, Professional Development, Flexible Spending Accounts, Medical, Dental, Vision
About Company
Mabbett, established in 1980, provides integrated multi-disciplinary EH&S, and architectural-engineering design services. For 45 years, Mabbett has delivered value-added professional services to Federal, state, and local agencies and industry, and commercial enterprises. Mabbett is a US Department of Veterans Affairs (VA), Center for Verification and Evaluation (CVE), verified Service-Disabled Veteran-Owned Small Business (SDVOSB) with headquarters located in Stoneham, Massachusetts and regional offices located in Rhode Island, New York, and Virginia.
Mabbett offers a comprehensive benefits package to eligible employees, including: Blue Cross/Blue Shield medical insurance; Delta Dental insurance; Blue Cross 20/20 Vision plan; 401(k) plan with a company match; profit sharing retirement plan; performance and year-end bonus programs; group life, short and long-term disability, travel-accident insurance, professional development programs and much more.
Mabbett is an Equal Opportunity Employer, including Protected Veterans and Individuals with Disabilities.
Any applicant who is unable to use or requires assistance with the online application process may request an accommodation by contacting Human Resources at: (781) 275-6050 or via email at careers@mabbett.com.
No telephone calls please unless requesting application assistance.
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