Contract and Budget Specialist

Revival Research Institute, LLC

Southfield, MI

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JOB DETAILS

JOB TYPE

Full-time

SKILLS

Analysis Skills, Billing, Budget Management, Budgeting, Business Operations, Change Requests/Orders, Clinical Research, Clinical Trial, Clinical Trial Management, Communication Skills, Continuous Improvement, Contract Analysis, Contract Management, Contract Negotiation, Contract Requirements, Contract Research Organization (CRO), Contract Review, Cost Allocation, Cross-Functional, Decision Support, Documentation, Feasibility Analysis, Finance, Financial Analysis, Financial Audit, Financial Control, Financial Modeling, Financial Operations, Financial Risk, Forecasting, Healthcare Administration, Internal Audit, Leadership, Legal, Metrics, Negotiation Skills, Operational Support, Pharmacy, Process Improvement, Reconciliation, Reimbursement, Risk, Source Code/Configuration Management (SCM), Startup, Time Management, Traceability, Trend Analysis

LOCATION

Southfield, MI

POSTED

30+ days ago

Contract and Budget Specialist
Position Overview
The Contract and Budget Specialist is responsible for the development, review, negotiation support, execution tracking, and financial governance of all clinical trial budgets, clinical trial agreements (CTAs), amendments, and payment schedules.
This role ensures that all studies are financially viable, contractually compliant, accurately budgeted, and properly executed, while protecting the organization from financial leakage, scope creep, and contractual risk.
The role serves as a key interface between Sponsors/CROs, Clinical Operations, Finance, and Leadership, and is a core contributor to study feasibility, startup efficiency, revenue integrity, and audit readiness.

Core Responsibilities
1. Study Budget Development & Financial Modeling

Develop and maintain study-level budgets, including:
- Per-visit costs
- Start-up fees
- Screen failure assumptions
- Pass-through costs
- Pharmacy, lab, and vendor costs
- Overhead and indirect cost allocations
Ensure budgets reflect:
- Protocol complexity
- Site capacity and operational burden
- Historical performance data
Partner with Clinical Operations and Feasibility teams to validate cost assumptions
Support budget re-forecasting following protocol amendments or scope changes

2. Contract Review & Management (Clinical Trial Agreements)

Coordinate and support review of:
- Clinical Trial Agreements (CTAs)
- Budget exhibits
- Payment schedules
- Amendments and change orders
Ensure alignment between:
- Contract language
- Budget terms
- Operational execution
Track contract status from initial draft through execution
Maintain contract version control and execution timelines

3. Budget & Contract Negotiation Support

Support Sponsor and CRO negotiations related to:
- Budget line items
- Payment milestones
- Invoice triggers
- Pass-through reimbursement terms
Prepare negotiation summaries and financial justifications
Escalate non-standard or high-risk terms to leadership
Ensure approved negotiation outcomes are reflected in final contracts and budgets

4. Payment Milestones, Invoicing & Revenue Integrity

Ensure payment milestones align with:
- Visit schedules
- Deliverables
- Contractual obligations
Support Finance and Operations with:
- Invoice readiness
- Payment reconciliation
- Identification of missed or delayed payments
Track budget vs. actual performance
Flag revenue leakage risks and under-billing trends

5. Amendments, Change Orders & Scope Control

Assess financial and contractual impact of:
- Protocol amendments
- Enrollment changes
- Visit schedule changes
- Added procedures or assessments
Prepare revised budgets and amendment exhibits
Ensure amendments are executed prior to implementation of new scope
Track amendment approval and execution timelines

6. Compliance, Audit & Documentation Support

Maintain inspection-ready documentation for:
- Executed contracts
- Budget approvals
- Amendment history
Support:
- Sponsor audits
- Internal audits
- Financial reviews
Ensure documentation accuracy, traceability, and version control
Support CAPAs related to contract or budget deficiencies

7. Cross-Functional Collaboration

Collaborate closely with:
- Clinical Operations
- Feasibility
- Finance
- Legal / External Counsel
- Executive Leadership
Serve as a central point of coordination for budget and contract-related inquiries
Support leadership with financial summaries and decision support

8. Metrics, Reporting & Continuous Improvement

Track and report on:
- Budget cycle times
- Contract execution timelines
- Amendment frequency
- Payment delays
Identify trends impacting:
- Startup timelines
- Revenue realization
- Sponsor performance
Recommend process improvements to enhance efficiency and financial control

Authority & Decision-Making

Authorized to:
- Draft and revise study budgets
- Recommend acceptance or rejection of financial terms
- Escalate unfavorable or non-compliant contract terms
May delay study activation when:
- Budgets are not finalized
- Contracts are not fully executed
- Financial risk is unresolved
Acts as an audit-facing role for contract and budget documentation

Required Qualifications

Bachelor’s degree in Finance, Business, Healthcare Administration, or related field (preferred)
2–5 years experience in:
- Clinical research budgeting
- Contracts administration
- Finance or business operations
Strong understanding of:
- Clinical trial cost structures
- CTA components
- Sponsor/CRO contracting models
Experience supporting audits or financial reviews

Preferred Skills & Competencies

Strong analytical and financial modeling skills
Ability to manage multiple studies and deadlines simultaneously
Effective communication and negotiation support skills
Strong understanding of clinical trial operations

About the Company

Revival Research Institute, LLC

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