Contract & Billing Analyst

Battelle Memorial Institute

Columbus, OH

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JOB DETAILS

SKILLS

Accounting, Accounts Receivable, Acquisition Regulations, Americans with Disabilities Act (ADA), Analysis Skills, Bacteria, Billing, Budget Reporting, Budgeting, Business Operations, Communication Skills, Contract Analysis, Contract Creation, Contract Law, Contract Requirements, Corporate Policies, Cross-Functional, Customer Support/Service, Data Quality, Disease, Documentation, ERP (Enterprise Resource Planning), Establish Priorities, Federal Acquisition Regulations (FAR), Federal Contracts, Financial Reporting, Forecasting, Funding, General Ledger Accounting, Government, Higher Education, Internal Audit, International Law, Laboratory Management, Legal, Loans, Medical Conditions, Product Design, Query Analysis, Regulatory Requirements, Rehabilitation Act, Research & Development (R&D), Research Skills, Resolve Customer Issues, Revenue Recognition, Security Clearance, Service Delivery, Startup, State Laws and Regulations, Systems Maintenance, Team Player, Time Management, Tuition Fees, Viruses, Work Breakdown Structure (WBS)

LOCATION

Columbus, OH

POSTED

30+ days ago

Battelle delivers when others can’t. We conduct research and development, manage national laboratories, design and manufacture products and deliver critical services for our clients—whether they are a multi-national corporation, a small start-up or a government agency.

We recognize and appreciate the value and contributions of individuals from a wide range of backgrounds and experiences and welcome all qualified individuals to apply.

Job Summary

Interprets contract language and translates contract details into appropriate financial/business modules (i.e., contracts, projects, billing) in the ERP system for contracts that have minimal special requirements. Participates in pre-award to post-award phases of client opportunities/contracts. Ensures financial data is translated into the system appropriately to ensure accounting, forecasting, billing, budgeting and reporting is defined accurately for the client.

Responsibilities

+ Translates contracts or other relevant binding data into the contracts module which includes creating and maintaining project definition and contract data. Creates contract, invoicing and project structures in the ERP system, frequently incorporating work breakdown structures, project budgets and specialized contract requirements. Ensures contract data is structured appropriately to provide accurate client invoicing and accounts receivable records. Ensures appropriate rate application for billing and revenue recognition purposes for non-standard and contract specific rate plans and sets.

+ Validates the accurate entry of the financial appropriation, funding and obligation data into the ERP system which will ensure appropriate accounting, reporting and billing.

+ Ensures invoicing is generated, reviewed for accuracy, and submitted timely and in accordance with client/contract requirements as well as internal guidelines.

+ Responsible for closeout of government amount-based and commercial contracts. Assists with closeout of government rate-based contracts.

+ Participates in cross-functional teams by representing the department, lending support, serving as subject matter expert for relevant ERP data and reporting systems.

+ Performs compliance functions in a manner consistent with audit, internal control and legal requirements for maintaining approved system statuses.

+ Communicates effectively and timely with internal and external customers to facilitate the exchange of key information, clarify contract/project requirements and address customer needs.

+ Executes queries and interprets and analyzes query output to determine appropriateness and accuracy of the data.

Key Qualifications

+ Requires a Bachelor's Degree in business; two years of relevant experience; or an equivalent combination of education and or experience in a related field.

+ Basic working knowledge of corporate policies and procedures.

+ Basic working knowledge of contracting concepts, Federal Acquisition Regulations, Uniform Commercial Code, applicable international contract law, or public contract acquisition law and regulations.

+ Basic working knowledge of project costing, GL accounting and revenue recognition.

+ Strong analytical and communication skills.

+ Must have a background which would not preclude a security clearance granted.

Benefits: Live an Extraordinary Life

We care about your well-being, not just on the job. Battelle offers comprehensive and competitive benefits to help you live your best life.

+ Balance life through a compressed work schedule : Most of our team follows a flexible, compressed work schedule that allows for every other Friday off—giving you a dedicated day to accomplish things in your personal life without using vacation time.

+ Enjoy enhanced work flexibility, including a hybrid arrangement: You have options for where and when you work. Our Together with Flexibility model allows you to work 60% in-office and 40% remote, with Monday and Tuesday as common in-office days, dependent on team and position needs.

+ Take time to recharge : You get paid time off to support work-life balance and keep motivated.

+ Prioritize wellness : Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits.

+ Better together : Coverage for partners, gender-affirming care and health support, and family formation support.

+ Build your financial future : Build financial stability with an industry-leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that.

+ Advance your education : Tuition assistance is available to pursue higher education.

A Work Environment Where You Succeed

For brilliant minds in science, technology, engineering and business operations, Battelle is the place to do the greatest good by solving humanity’s most pressing challenges and creating a safer, healthier and more secure world.

You will have the opportunity to thrive in a culture that inspires you to:

+ Apply your talent to challenging and meaningful projects

+ Receive select funding to pursue ideas in scientific and technological discovery

+ Partner with world-class experts in a collaborative environment

+ Nurture and develop the next generation of scientific leaders

+ Give back to and improve our communities

Vaccinations & Safety Protocols

_Battelle may require employees, based on job duties, work location, and/or its clients’ requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated. If applicable, Battelle will provide reasonable accommodations based on a qualified disability or medical condition through the Americans with Disabilities Act or the Rehabilitation Act or for a sincerely held religious belief under Title VII of the Civil Rights Act of 1964 (and related state laws)._

_Battelle is an equal opportunity employer. We provide employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity or expression, marital status, age, genetic information, disability, veteran-status veteran or military status, or any other characteristic protected under applicable Federal, state, or local law. Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives. We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Battelle._

The above statements are intended to describe the nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members. No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by Battelle's Legal Department.

For more information about our other openings, please visit www.battelle.org/careers

About the Company

Battelle Memorial Institute

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