Contract Coordinator-Level 3 - Senior (11 - 15 Years)

Here"s a recruiter-ready job posting that is written to attract experienced Contract Coordinators with utility, power generation, and construction backgrounds.

Contract Coordinator (Level III)

Experience Level: (11-15 Years)

Position Overview

We are seeking a highly experienced Contract Coordinator (Level III) to support contract management, maintenance planning, and project execution activities within the power generation and utility construction environment. This role is ideal for a professional with extensive experience coordinating contracts for power plants, utility construction, transmission, substation, solar, wind, or related energy infrastructure projects.

The Contract Coordinator III will be responsible for managing contract documentation, reviewing agreements for compliance, supporting negotiations, maintaining contract databases, and providing oversight throughout contract execution. This position also works closely with maintenance teams, engineers, contractors, and project stakeholders to ensure safe, compliant, and efficient execution of maintenance and construction activities.

The successful candidate will bring strong expertise in contract administration, regulatory compliance, risk management, reporting, and utility industry operations.

Key Responsibilities

Contract Administration & Compliance

• Review contractual agreements, amendments, and related documents for compliance with company policies and regulatory requirements.
• Generate and distribute contracts, amendments, confirmations, and related commercial documentation.
• Coordinate and track incoming and outgoing contract documentation.
• Maintain contract management systems and counterparty databases with a high degree of accuracy.
• Support contract negotiations and resolution of contractual issues.
• Lead strategic contract planning and execution activities.
• Identify, assess, and mitigate contractual and financial risks.

Project & Maintenance Coordination

• Collaborate with maintenance specialists, technicians, engineers, supervisors, and contractors to support outage, overhaul, and maintenance projects.
• Assist in developing and implementing complex work execution plans.
• Monitor contractor performance and ensure adherence to project requirements.
• Support unplanned scope changes and resolve technical or contractual issues as they arise.
• Ensure all work activities align with safety, environmental, quality, and operational standards.

Reporting & Analysis

• Support proforma development and assumption validation.
• Prepare reports, spreadsheets, and performance metrics for leadership and project teams.
• Analyze contract and project data to provide recommendations and improve business processes.
• Utilize a continuous improvement mindset to streamline contract and maintenance processes.

Required Qualifications

Experience

• 10+ years of experience in:
• Contract administration and negotiations
• Legal compliance
• Financial risk management
• Utility, power generation, or construction projects

Industry Experience Preferred

Experience supporting one or more of the following:

• Power Plants
• Utility Construction
• Solar Energy Projects
• Wind Energy Projects
• Transmission Projects
• Substation Construction
• Industrial Construction
• Power Generation Maintenance Outages

Required Skills

• Contract Administration
• Contract Negotiations
• Risk Assessment & Mitigation
• Regulatory Compliance
• Project Coordination
• Construction Management
• Power Plant Operations & Maintenance
• Quality Control
• Reporting & Data Analysis
• Microsoft Excel (Advanced)
• Microsoft Office Suite
• Spreadsheet Management
• Database Management

Preferred Qualifications

• Strong understanding of contract law and compliance frameworks.
• Experience working in regulated utility environments.
• Knowledge of maintenance planning and execution within power generation facilities.
• Ability to manage multiple complex contracts simultaneously.
• Familiarity with corporate governance standards and financial obligations.
• Proven ability to lead cross-functional teams and contractor relationships.

What We"re Looking For

We are specifically seeking candidates with experience as a Contract Coordinator supporting power plants, utility construction projects, transmission/substation work, or renewable energy projects. The ideal candidate is a detail-oriented professional who can effectively balance contract management responsibilities with project execution support in a fast-paced operational environment.

If you have extensive experience coordinating contractors, managing complex agreements, and supporting utility or power generation projects, we"d like to hear from you.

Apply today to join a team focused on delivering safe, compliant, and high-quality energy infrastructure projects.

Job Type & Location

This is a Contract position based out of White Plains, NY.

Pay and Benefits

The pay range for this position is $40.00 - $48.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in White Plains,NY.

Application Deadline

This position is anticipated to close on Sep 19, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.