Contract Coordinator - Office of Capital Project Management

Contract Coordinator - Office of Capital Project Management

Salary

$60,491.00 Annually

Location

20 Interchange Drive, Savannah, GA

Job Type

Full-Time Permanent

Job Number

2603461

Department

Office of Capital Projects Management

Opening Date

09/29/2026

Closing Date

10/4/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

Purpose

The Office of Capital Projects Management is seeking a Contract Coordinator to join their team. This position is responsible for analyzing contract documents to monitor and enforce compliance with City standards for construction projects. This position also manages the contracts for Capital Improvement Projects (CIP) for Water/Sewer Departments, Streets Department, Traffic and Engineering, Greenscapes, and the Solid Waste Department.

We offer great pay, excellent benefits to include medical, dental, and vision plans, life insurance, employee/spouse/child supplemental life insurance, short-term disability, tuition reimbursement, wellness programs, deferred compensation plan (457 B), pension plan, flexible spending account, home purchase assistance and 12 paid holidays.

Submit your application today!

Essential Job Functions

• Monitors contracts by reviewing payrolls; conducting interviews; enforcing contractual compliance; investigating non-compliance; and ensuring wage restitution is paid; providing training; types correspondence; maintaining project files.
• Prepares and issues administrative materials and executed contracts; ensures invoices are processed and proper documentation is submitted.
• Coordinates with City staff to establish capital improvement projects (CIP); makes recommendations regarding budget overrun; ensures budget adjustments are made; compiles reports; tracks costs and adjustments; ensures compliance with the budget; prepares and issues requisitions and purchase orders.
• Coordinates, prepares, and processes procurement documents; obtains bid numbers and wage decisions; follows projects through the life of a contract from the procurement process to contract closeout.
• Provides information necessary for the establishment of new CIP projects and makes required budget adjustments.
• Compiles monthly, quarterly, and annual reports for capital improvement projects.
• Ensures contract compliance regarding payment and performance bonds for construction contracts; provides status inquires to the census bureau updating the construction progress reporting survey monthly for project.
• Processes, approves, and reviews payment request for accuracy; verifies required documentation; approves and processes all other project payments.
• Reviews certified payrolls weekly for each project, conducts on-site employee interviews to ensure compliance; investigates non-compliance and ensures wage restitution is paid.
• Performs other related duties as assigned.

Minimum Qualifications

Requires a Bachelors Degree in Accounting, Finance, Business or Public Administration, or a related field supplemented by two years of professional budgeting, contracts, accounting or financial management experience; or possession of any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities.

Must possess and maintain a valid state drivers license with an acceptable driving history.

Additional Requirements: Background investigation, including supervised drug screen, post of fer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment.

Additional Information

Knowledge, Skills & Abilities:

Knowledge of city purchasing and contracting procedures.

Knowledge of generally accepted accounting principles.

Knowledge of modern office practices and procedures.

Knowledge of computers and other modern office equipment.

Skill in developing short- and long-range plans.

Skill in establishing priorities and organizing work.

Skill in the operation of computers and other modern office equipment.

Skill in public and interpersonal relations.

Skill in oral and written communication.

Minimum Standards:

SUPERVISORY CONTROLS: Work is performed under the limited supervision of the Director. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results.

GUIDELINES: Guidelines include the Capital Improvements Project Procedure Manual and the Capital Improvement Project Budget Report. These guidelines require judgment, selection, and interpretation in application.

COMPLEXITY: The work consists of varied contract analysis and enforcement duties. Requires the application of a variety of procedures, policies and/or precedents, and moderate analytic ability in adapting standard methods to fit facts and conditions. Strict regulations contribute to the complexity of the position.

SCOPE AND EFFECT: The purpose of this position is to ensure that contracts conform with city specifications and state and federal requirements. Daily actions or services affect individual clients/citizens; activity has a moderate impact on specific cases in the service area. Successful performance in this position ensures compliance with city requirements.

PERSONAL CONTACTS: Outside and inside contacts to carry out organization programs or occasional contacts with officials at higher levels on matters requiring cooperation, explanation, and persuasion, or work requiring enforcement of laws, ordinances, policies, and procedures. Contacts are typically with co-workers, other city personnel, contractors, and the general public.

PURPOSE OF CONTACTS: Contacts are typically to give or exchange information, provide services, resolve problems, justify decisions, and negotiate and settle matters.

PHYSICAL DEMANDS: The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, bending, crouching, or stooping. The employee occasionally lifts light objects. This is sedentary work requiring the exertion of up to 10 pounds of force occasionally.

WORK ENVIRONMENT: The work is typically performed in an office setting. Absence of disagreeable conditions.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None.

CITY OF SAVANNAH EMPLOYEE BENEFITS

Overview of Benefits

Paid Holiday

Paid Vacation

Paid Sick Leave

Defined Benefit Retirement Pension Plan

Protective Services Retirement Plan (select positions)

Deferred Compensation Retirement Plan

Retirement Seminars

PPO Medical Insurance

Dental Insurance

Vision Insurance

Flexible Spending Accounts

Wellness Programs

Health & Wellness Incentives

Long Term Disability

Excellence and Service Recognition

Employee Development and In-Service Training

Educational Assistance Program

Uniform Allowance (select positions)

Employee Assistance Program

Discounts and Memberships

Employee Relations

Direct Deposit

Credit Union

Pretax Parking Deductions

Employer Assisted Home Purchase Program

Domestic Partnership Benefits

Healthcare

PPO Medical Plus Plan

PPO Medical Basic Plan

Dental Plus Plan

Dental Basic Plan

Vision Service Plan

Life Insurance

Basic Life and ADD

Supplemental Life Employee

Supplemental Life Spouse

Supplemental Life Child

Benefits costs are paid by the City of Savannah, by the employee or shared by both the City and the employee.

01

Please list your highest level of education and field of study.

02

Do you have (2) years or more of professional budgeting, contracts, accounting or financial management experience?

• Yes
• No

03

Describe your experience monitoring and enforcing compliance with construction contracts, government contracts, or other contractual agreements. Include the types of contracts you monitored and your specific responsibilities.

04

Describe your experience coordinating, monitoring, or administering Capital Improvement Projects or other public infrastructure/construction projects. Include your role in tracking project costs, budgets, and schedules.

05

Describe your experience preparing or processing procurement documents, bids, purchase orders, requisitions, contracts, amendments, or contract closeout documents.

06

Describe your experience preparing monthly, quarterly, or annual reports related to projects, contracts, budgets, expenditures, or compliance.

07

Describe your experience reviewing invoices, payment applications, or contractor payment requests for accuracy and completeness. What documentation did you verify before approving payment?

08

Do you have a valid drivers license with an acceptable driving history?

• Yes
• No

Required Question

Employer City of Savannah

Address 6600 Abercorn Street

Suite 100

Savannah, Georgia, 31405

Phone 912-651-6484

Website http://www.savannahga.gov