We are seeking a highly organized and detail-oriented Contract Coordinator to support our expanding operations. This role blends customer service with a strong focus on tracking government and municipal bid opportunities, managing deadlines, and maintaining compliance certifications. This is a key operational role that helps ensure we never miss an opportunity and remain competitive in the public sector. As part of a collaborative team, this position will also support sales initiatives and assist with various projects across the organization.
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Key Responsibilities
Identify, track and help prepare bid opportunities from federal, state, and local procurement platforms
Maintain a centralized bid tracking system and calendar (deadlines, meetings, award dates)
Generate reports on bid activity, pipeline, and outcomes
Manage and maintain Small Business and Women-Owned Business certifications (federal, state, and third-party), including renewals and compliance
Organize and maintain digital records for bids and certifications
Support customer service functions including order coordination and account support
Assist the sales team with quotes, follow-ups, and project coordination
Provide administrative and operational support on special projects
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Qualifications
2+ years of experience with bid tracking, government contracting, or procurement portals
Strong organizational and time-management skills
High attention to detail and accuracy
Ability to manage multiple deadlines in a fast-paced environment
Proficiency in Microsoft Office (Excel, Outlook, Word)
Preferred
Familiarity with certification programs (WOSB, WBENC, etc.)
Experience with CRM or ERP systems (e.g., Microsoft Dynamics 365)
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What We’re Looking For
A highly organized, process-driven individual
Someone who takes ownership and follows through
A team player willing to support multiple functions
A proactive communicator who thrives in a deadline-driven environment