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Contract/Grant Specialist

State of Maine

Augusta, Maine

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JOB DETAILS
SALARY
$50,004.86–$69,781.92 Per Month
SKILLS
Administrative Skills, Benchmarking, Budget Management, Budgeting, Communication Skills, Conference Management, Contract Analysis, Contract Management, Contract Review, Data Analysis, Data Collection, Data Processing, Employee Retention, Financial Analysis, Financial Services, Market Analysis, Negotiation Skills, Order Delivery, Performance Analysis, Policy Analysis, Presentation/Verbal Skills, Problem Solving Skills, Professional Services, Program Evaluation, Purchasing/Procurement, Reporting Skills, Request for Proposals (RFP), Service Delivery, Supply Chain, Training/Teaching, Writing Skills
LOCATION
Augusta, Maine
POSTED
1 day ago
If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.
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This is professional services work in negotiating, processing, administering, and monitoring contracts, grants, and other purchase of service agreements. Work includes conducting on-site visits with providers, providing information and assistance, evaluating provider performance, and coordinating and conferring with outside resources in the delivery of services. Work is performed under general supervision.

Department of Administrative & Financial Services

Office of State Procurement Services

Opening Date: May 15, 2026

Closing Date: June 01, 2026

Grade / Admin Unit: 22 / Professional/Technical

Job Class Code: 0340
Salary: $50,004.86 - $69,781.92*/Annually (*Includes a 6.00% recruitment and retention stipend)
Position Number: 004250109

Location: Augusta

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

DESCRIPTION:

This is professional services work in negotiating, processing, administering, and monitoring contracts, grants, and other purchase of service agreements. Work includes conducting on-site visits with providers, providing information and assistance, evaluating provider performance, and coordinating and conferring with outside resources in the delivery of services. Work is performed under general supervision

TYPICAL DUTIES:
  • Confers with outside providers, department employees, community resources, and other concerned officials in order to explain and clarify contract, grant, and request for proposal (RFP) processes.
  • Reviews and analyzes contracts, grants, and RFP's and discusses feasibility, cost, and impact in order to provide input and make recommendations.
  • Conducts on-site visits with public and private agency administrators and providers; discusses ideas, plans, priority target populations, proposals, budgets, and performance-based contracting in order to gather performance data and/or exchange information.
  • Receives, collects, and analyzes performance data; establishes and monitors contractual or related benchmarking, and prepares reports in order to monitor and evaluate provider performance and provide information.
  • Reviews and analyzes program policies, procedures, and practices; and develops and proposes program changes in order to improve program effectiveness and efficiency.
  • Contacts and confers with community resources and public/private agencies in order to encourage, develop, and negotiate mutual understanding, cooperation, and participation in the delivery of services.
  • Reviews and collects program reports and related material; develops and prepares training materials; and delivers presentations in order to provide training to external resources and agency employees.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
  • Knowledge of budget methods, techniques, and practices.
  • Knowledge of contract administration practices and procedures.
  • Knowledge of grants and accessibility of federal and state funds.
  • Knowledge of the legislative process.
  • Knowledge of data processing and information services.
  • Knowledge of negotiation methods and techniques.
  • Knowledge of department or agency programs and services.
  • Knowledge of performance-based contracting.
  • Ability to develop, design, and implement departmental plans, budgets, goals, objectives, and controls.
  • Ability to develop and analyze complex financial information.
  • Ability to manage diverse administrative functions.
  • Ability to assess problems, reach logical conclusions, and develop appropriate solutions.
  • Ability to communicate effectively.
  • Ability to write clearly and effectively.
  • Ability to establish and maintain effective working relationships.
  • Ability to analyze market and supply chain data to assess present and future availability.
  • Ability to perform required tasks with minimal supervisory oversight.
  • Ability to learn, interpret and apply Division of Procurement Services policies and procedures.
  • Ability to communicate effectively with a wide variety of customers, internal stakeholders, vendors, suppliers and any other parties involved in the procurement process.
  • Ability to communicate effectively both orally and in writing.

MINIMUM QUALIFICATIONS:

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About the Company

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State of Maine

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