Contract Management & SAP Specialist

City : Mohali State : Punjab (IN-PB) Country : India (IN) Requisition Number: 47443

Role Purpose Statement

We are seeking a detail-oriented and proactive Procurement Contract Administration Executive to support end-to-end contract administration activities across global and local procurement operations. The role involves managing the complete contract lifecycle, including contract review support, negotiation coordination, contract execution, signature management, archival, and SAP contract administration.

The ideal candidate should possess strong analytical skills, excellent stakeholder management capabilities, knowledge of procurement processes, and hands-on experience with SAP procurement modules and contract lifecycle management tools.

Main Accountabilities

Contract Administration & Lifecycle Management

• Support end-to-end contract administration activities from contract request through execution and archival.

• Review procurement contracts for completeness, accuracy, required approvals, and compliance with internal policies.

• Coordinate with Procurement, Legal, Vendors, and Business stakeholders during contract drafting, review, negotiation, and execution stages.

• Track contract versions, amendments, renewals, expirations, and key milestones.

• Manage contract execution through electronic signature platforms such as DocuSign.

• Maintain centralized contract repositories and ensure accurate contract archival and retrieval.

• Ensure adherence to internal controls, governance requirements, and procurement policies.

SAP Contract Management

• Create, maintain, and amend procurement contracts within SAP.

• Perform contract-related transactions including:

• ME31K - Create Contract

• ME32K - Change Contract

• ME33K - Display Contract

• ME21N - Create Purchase Order

• ME22N - Change Purchase Order

• ME23N - Display Purchase Order

• Ensure timely and accurate SAP master data and contract information updates.

• Support contract amendment processing and ensure alignment between executed agreements and SAP records.

• Monitor contract utilization, validity periods, and compliance within SAP.

• Administer and maintain Scheduling Agreements within SAP.

• Ensure scheduling agreements are accurately created, updated, monitored, and aligned with procurement requirements.

• Coordinate with Procurement teams and Suppliers for scheduling agreement amendments and execution.

• Support process improvements and standardization related to Scheduling Agreement management.

Knowledge and Skills

Behavior

• Exceptional attention to detail.

• Strong analytical and problem-solving skills.

• Ability to work independently in a fast-paced environment.

• Excellent written and verbal communication skills.

• Strong stakeholder management and collaboration skills.

• Ability to manage multiple priorities while maintaining accuracy.

• Continuous improvement mindset.

Technical

• SAP MM

• DocuSign

• CLM Platforms

• MS Excel (Pivot Tables, VLOOKUP/XLOOKUP, Reporting)

• Microsoft Office Suite

Education & Experience

• Bachelor's Degree in Commerce, Business Administration, Supply Chain, Law, Procurement, or related field.

• Certification in Contract Management, Procurement, Supply Chain, or SAP will be an added advantage.

• Knowledge of Legal Contracting principles preferred.

• Preferred Experience Range: 2-5 Years

Experience in one or more of the following areas:

• Contract Administration

• Procurement Operations

• SAP Procurement (MM Module)

• Contract Lifecycle Management (CLM)

• Strategic Sourcing Support

• Legal Operations Support

Prior to applying for a new position, employees should discuss the intent with their supervisor to facilitate development discussions and keep the process transparent throughout. Please refer to the Talent Acquisition Policy or contact your Regional Talent Acquisition team for specific questions.

Job Segment: Contract Manager, SAP, Compliance, Strategic Sourcing, Procurement, Legal, Technology, Operations