Contract Management Specialist 1/Trainee 1/2 (NY HELPS)

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Review Vacancy

Date Posted 07/21/26

Applications Due08/04/26

Vacancy ID220355

• Basics
• Schedule
• Location
• Job Specifics
• How to Apply

NY HELPYes

AgencyParks, Recreation & Historic Preservation, Office of

TitleContract Management Specialist 1/Trainee 1/2 (NY HELPS)

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $53764 to $85138 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 15%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Tompkins

Street Address Finger Lakes Regional Office - Taughannock Falls State Park

2221 Taughannock Park Rd.

City Trumansburg

StateNY

Zip Code14886

Duties Description Under the general supervision of the Contract Management Specialist 2, the Contract Management Specialist 1 will coordinate and manage a broad variety of grant programs within the Western New York Cluster area which includes three Regional Economic Development Council (REDC) regions: Western New York, Finger Lakes, and Southern Tier. Illustrative duties include, but are not limited to:

• Review and evaluate grant applications against the various federal and State grants program application requirements and guidelines including the Consolidated Funding Application process and apply policies, guidelines and procedures promulgated for the various grant areas.
• Provide technical assistance in the review and processing of grant documentation received from the grant recipient, to establish a contract between the grant recipient and OPRHP on behalf of the State of New York.
• Evaluates program needs and performance; prepares or assists with preparing reports to ensure that all applicable laws, rules, and regulations are adhered to and that proposed purchases/contracts represent "best value" to New York State.
• Responds to requests for information from the public, grantees, legislators, grant funding program representatives, etc. regarding the grant application, evaluation and contracting processes.
• Performs routine administrative processes associated with contracts.
• Reviews contractor performance and compliance.
• Collaborate with program managers on public relations with grantees and granting agencies.
• Develops requisitions and purchase orders.
• Develop and maintain written or verbal correspondence with grant recipients to enable timely reviews and approvals of grant contracts, amendments, payments.
• Negotiate and develop contracts, preservation covenants, conservation easements, public access covenants, and administer approved contracts for various State and Federal grant programs to ensure compliance with established policies, procedures, rules and regulations, and statutes.
• Review, monitor and process payment requests, contract close-out, and monitor post-completion requirements in compliance with established policies, procedures, rules and regulations, and statutes.
• Reviews Bureau budget modifications to determine the impact on programs and purchasing to ensure continued compliance with applicable regulations.

Minimum Qualifications There is an active Civil Service Eligible list that will be canvassed. You may also apply if you are eligible for appointment by one of the following qualifications:

NY HELPS or 55-b/c Qualifications:

The Contract Management Specialist 1 title is part of the New York State Hiring for Emergency Limited Placement Statewide Program (NY HELPS*). To be considered for appointment through NY HELPS, or 55-b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:

Contract Management Specialist Trainee 1, Non-Statutory (NS) Equated to Salary Grade (SG) 14:

A bachelor's or higher degree.

Contract Management Specialist Trainee 2, NS Equated to SG-16:

A bachelor's or higher degree AND one (1) year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requires for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.

Contract Management Specialist 1, SG-18:

A bachelor's or higher degree AND two (2) years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from contract agencies; monitoring and review of contract terms.

Your degree must have been awarded by a college or university accredited by a regional, national, or specialist agency recognized as an accrediting agency by the U. S. Department of Education/U. S Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.

Veterans and individuals with a disability can apply for the Department of Civil Service's 55-b/c Program, please visit https://www.cs.ny.gov/rp55 for more information.

Reassignment Qualifications:

Current NYS Office of Parks, Recreation and Historic Preservation employees only, with at least one year of permanent or contingent-permanent qualifying service as a Contract Management Specialist 1, Trainee 1, or Trainee 2. If you have less than one year, you must be reachable on the current Contract Management Specialist 1/Trainee 1/Trainee 2 eligible list or this location.

Transfer/Reinstatement Opportunity: Candidates must be current New York State employees and have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 52.6, 70.1, or 70.4 of the Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

Candidates may be eligible for reinstatement if they held this title on a permanent basis or any other title eligible for transfer under civil service law.

Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit.

Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityofffice.cs.ny.gov/cmp/gotit/.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanent in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Employees appointed via the NY HELPS program are restricted to promotional appointment until their position is covered into the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has covered-in employees who were appointed via NY HELPS on a permanent or continent permanent basis between June 26, 2024, and June 11, 2025. You may wish to apply if you received a permanent NYS HELPS appointment to a qualifying title with these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources with a permanent NY HELPS appointment occurring effective 6/12/2025 or later will be addressed with a subsequent cover-in.

Additional Comments OPERATIONAL NEEDS:

• Must possess and maintain a valid driver's license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.
• Must be proficient in basic computer skills in the use of Microsoft Outlook, Word and Excel.
• Must be able to travel when required.

Must pass a background check.

BENEFITS:

Generous benefits package, worth approximately 65% of salary, including:

• Paid Time Off:
• PEF 44 days: 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.
• PEF - three (3) cays of professional leave annually to participate in professional development.
• Health Care Benefits:
• Eligible employees and dependents can pick from a variety of affordable health insurance programs.
• Family dental and vision benefits at no additional cost
• Additional Benefits:
• New York State Employees' Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental Leave

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx

ADDITIONAL COMMENTS:

Depending on each applicant's experience and/or current salary if employed by New York State already, the appointment may be made to the Contract Management Specialist Trainee 1, Contract Management Specialist Trainee 2 or the Contract Management Specialist 1, SG-18 titles. Included below is a breakdown of the salary at each level of the traineeship.

• Contract Management Specialist Trainee 1, SG-14 (Salary Range: $53,764 - $68,630)
• Contract Management Specialist Trainee 2, SG-16 (Salary Range: $59,994 - $76,359)
• Contract Management Specialist 1, SG-18 (Salary Range: $66,951- $85,138)

Some positions may require additional credentials or a background check to verify your identity.

Name Personnel Office

Telephone

Fax

Email Address employment@parks.ny.gov

Address

Street NYS Parks, Recreation and Historic Preservation

625 Broadway

City Albany

State NY

Zip Code 12238

Notes on ApplyingAll candidates must submit a resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. Please submit your resume and cover letter as a Word or PDF attachment. We are unable to open documents form Google Docs, Google Drive, OneDrive, Apple Pages and/or the "cloud."

All qualified persons are invited and encouraged to apply. It is the responsibility of candidates to accurately describe their experience and demonstrate that they meet the minimum qualifications. Failure to demonstrate that they meet the minimum qualifications and operating needs may result in your resume not being considered for this position.

The NYS Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.

NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, pre-disposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identify or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.

Please be advised that New York State Office of Parks, Recreation and Historic Preservation does not use E-Verify and does not offer sponsorship for employment visas statuses (i.e. H-1B, Self-Sponsorship, STEP OPT). Candidates sponsored for employment by an organization should be aware of their sponsorship status and the relevant expiration date(s) of that sponsorship before applying to this position.

If you feel you meet the minimum qualifications and Agency operating needs and are interested in being considered for this position, you can obtain an Employment Application from your local park office, the Region's administration headquarters or download an application from the NYS Office of Parks, Recreation and Historic Preservation website at: https://www.parks.ny.gov/employment

Your application must be received by Tuesday, August 4, 2026, and submitted via email to: employment@parks.ny.gov

You must include the Vacancy ID number and "Contact Management Specialist 1-Finger Lakes" in the subject line of your email. Failure to do so may result in not being considered for this position.

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