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Contract Manager (2 Positions)

SUNY

Albany, NY

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JOB DETAILS
SALARY
$78,000–$87,000 Per Year
SKILLS
Budgeting, Business Operations, Communication Skills, Compensation and Benefits, Contract Analysis, Contract Approval, Contract Management, Contract Requirements, Data Analysis, Expense Analysis, Financial Administration, Genetics, Government, Higher Education, Interpersonal Skills, Journalism, Maintain Compliance, Market Research, Microsoft Excel, Microsoft Word, Military, Multitasking, Negotiation Skills, Presentation/Verbal Skills, Process Management, Procurement Specifications, Product Lifecycle, Project/Program Management, Purchasing/Procurement, Regulatory Compliance, Request for Proposals (RFP), Retirement Plan, State Laws and Regulations, Supply Chain, Systems Administration/Management, Trend Analysis, Tuition Fees, University/School Policies, Vendor/Supplier Evaluation, Vendor/Supplier Management, Vendor/Supplier Selection
LOCATION
Albany, NY
POSTED
Today
Job Description:

The office of Business Operations & Procurement is searching for two Contract Manager positions for their growing department. The Contract Manager is responsible for providing fiscal and administrative oversight to ensure the University efficiently secures quality products and services. This position supports the sourcing efforts of University-wide contracts, managing the lifecycle activities to maximize value while ensuring adherence to procurement requirements.

Duties and Responsibilities Include:
  • Manage a portfolio of U-Wide contracts with responsibility for the entire contract lifecycle, including contract implementation, contract amendments, business review meetings, price audits and spend analysis.
  • Publishes contract and procurement requirements for bidders; reviews all types and levels of contracts and related financial documents.
  • Develop RFPs, RFls, IFBs, Mini-Bids and discretionary procurement bid specifications. Subject matter expert on RFP's, serve as a liaison to and resource for all SUNY campuses.
  • Ensure all procurements follow applicable laws, policies and procedures.
  • Independently lead and manage System-wide contract and amendment process to include exemption requests. Review budget modifications and contract amendments to determine impact and to ensure compliance.
  • Perform market research and data analysis in potential contract categories.
  • Independently manage ongoing contracts, monitor supplier compliance and performance.
  • Draft and lead, with guidance from the SUNY Office of General Counsel, the execution of all procurement and procurement-related documents, such as contracts, contract amendments, extensions, memorandums of understanding, and NYS Contract Reporter exemption requests.
  • Respond to inquiries from various state agencies involved in the contract approval process (Attorney General's Office, Office of the State Comptroller, Office of General Service).
Requirements:

Required Qualifications:
  • Bachelor's Degree required.
  • Minimum 4 years of experience in procurement, sourcing, supply chain, or related fields. Experience in SUNY, higher education or government agency preferred.
  • Understanding of contracts, procurement processes, and supplier management.
  • Strong negotiation, verbal and interpersonal skills to effectively communicate with various levels of management at campuses and other agencies.
  • Ability to analyze data and identify trends and opportunities. Effectively manage multiple projects simultaneously.
  • Ability to apply independent judgment in situations involving compliance with State laws and University policies and procedures.
  • Have a solid working knowledge of Microsoft word and excel.
Additional Information:
  • Must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is NOT available for this position.
  • Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $78,000-$87,000 annually.
  • State Title: Senior Staff Assistant (SL-3) and is part of the United University Professions Union.
  • Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. Generous amount of time off: 13 days of paid holidays per year; 15 days of vacation and 15 days of sick time accrued for the first year of employment. Then increases thereafter. Please see our UUP benefits summary for additional information.
  • This position will be based in Albany, NY.
SUNY System Administration Benefits:

SUNY System Administration provides an outstanding and comprehensive benefits package to support you and your family through the many life changes you may experience while you work for SUNY. Our nationally recognized benefits include:
  • Retirement: The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement.
  • Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles.
  • Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category.
  • Additional paid leave policy options for childbirth, adoption, elder care, and other family care situations.
  • Flexible Working Arrangements: Flexible working arrangements, including hybrid schedules, are available depending on position.
  • Explore our full benefits offerings here: www.suny.edu/benefits

Application Instructions:

Interested candidates are invited to apply online. Please submit a cover letter, resume and four professional references when applying. The review of applications will begin immediately and continue until the position is filled.

State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.

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