Contract Manager

Role: Senior Contracts & Claims Manager
Location: Vacaville, CA
Contract length: 6+ months with potential for extension and/or permanent placement
Pay Rate: $90/hour + Benefits.

Job Summary:
As a member of the Global Capital Sourcing team, a Senior Contracts & Claims Manager is sought to be responsible for the commercial management of a variety of projects within large and medium green or brown field CAPEX schemes (CAPEX project sizes/spend of min 5 m USD). The aims are to protect Clients rights and entitlements as provided in the contracts, ensure the Contractors obligations are fulfilled, ensure Clients is fulfilling their obligations, optimizing value-for-money, reducing contract risks, lowest Total Cost of Ownership (TCO), on time/schedule delivery, quality and in-cost project purchases to support the goal for Clients growth investments.
He/she is in position to mitigate risks related to the contract creation / execution, identify cost benefit solutions to complex contractual matters (including regular delivery and close out of complex negotiations with extremal Stakeholders and Consultants).
The position is expected to act as a commercial expert working in close cooperation and coordination together with the Global Engineering team (SGIE), the local project team and any other relevant internal or external stakeholder, ensuring a common Clients approach to suppliers

Roles & Responsibilities:

• Support the definition of the Risk mitigation plan.
• Participate in development of contracting strategies.
• Involve Cost Control Group and ensure the implementation of cost control system e.g. progress measurement, remeasurement, bank guarantees, additional items, claims, cash flow and back-charges.
• Analyse the contract conditions and assist the project management in the preparation and conduction of the execution of those contracts.
• Involvement with the review of new tenders and contracts with Strategic Supplier.
• Support the negotiation of major contracts, subcontracts and own the final review and document preparation with Strategic Supplier.
• Ensure relevant Procurement & SGIE process and standards are followed.

Post Tender Award:

• Lead the execution of contracts to secure our Client contractual rights and entitlements.
• Responsible to report contracting plan status and variations to the Project & Procurement on a periodic basis.
• Manage the contracting plan during project execution, commissioning and evaluation stages, including the contractors cost in cooperation with Cost Control.
• Prepare a summary of key contractual points (deviations from norms, identified risks, of concern to Client) generated by a review such that they can be readily identified and addressed.
• Negotiate and agree contract extensions & change request.
• Coordinate activities such as change orders, delay management, conflict management, preparation for potential litigation / arbitration / ADR in terms of proper documentation, timely responses to the contractor as per contract.
• Monitor and safeguards the legal right as per the provisions of the contract.
• Manage the Warranty and performance guarantees of the project assets.
• Ensuring all requirements of Client, are met with respect to contract review.
• Coordinating the involvement of legal counsel and/or Client legal counsel in reviews as required.
• Support in Arbitration and in Alternative Dispute Resolution Procedures.
• Overseeing, managing, directing and supporting the project commercial teams to ensure optimization of project returns.

CLAIM MANAGEMENT:

• Identifying opportunities for outgoing claims, development of claim strategies, supporting/preparing notifications/correspondence as well as negotiation and settlement.
• Analysis of incoming claims, development of defense strategies, supporting/preparing response/correspondence, claim negotiation and settlement.
• Collection and registration of all claim related documentation in companys claim repository.

SUPPLIER RELATIONSHIP MANAGEMENT:

• Manage escalation of issues and claims management with supplier.
• Develop the supplier relationship according to the expectations per supplier segment.
• Support supplier relationship management and to ensure reliable high quality supply.
• Support the supplier performance, compliance and accountability through supplier scorecards and performance metrics.
• Involved in periodic commercial audits of main contractors.

STAKEHOLDER MANAGEMENT:

• Identify and engage with internal stakeholders, including Project Management, Global SGIE, Global Procurement and Corporate Functions (mainly Legal and Finance).
• Clarify stakeholder requirements.
• Drive proactive communications.
• Perform other duties as assigned.

Education:
Bachelor (BSc/BA) - Purchasing, Engineering or Legal, Quantity Surveying or Cost Consulting, preferably Master degree (MSc/MBA) or equivalent and a good thorough technical understanding and knowledge.

Experience:

• Minimum 10 years of relevant experience with major contractors / consultants in roles dealing with management of project change procedures, cost management, claims and variations, negotiation and settlement of disputes with owners and subcontractors.
• Demonstrated experience developing and implementing contract strategies that have yielded measurable business results.
• Ability to work cross functionally in project work and project management.
• Has preferably overseen, sourced from or worked for EPCMV / EPC contractors.
• Experience operating at a senior level on a major project or in a Commercial / Claims Manager role in a large construction company.
• Experience in a regulated industry (i.e. pharmaceutical, food) advantageous.

Skills:

• Business and financial acumen;
• Contracting strategy & execution, strategic sourcing expertise, procurement/sourcing knowledge/experience for large CAPEX projects;
• A strong understanding of construction technology, sequencing and practices;
• Exceptional problem solving and analytical skills;
• Demonstrated project management skills;
• Demonstrated experience developing and implementing sourcing strategies that have yielded measurable business results
• Ability to work cross functionally in project work and project management
• Has overseen, sourced from or worked for EPCMV contractors
• Skills in all procurement processes including commodity management, supplier management, negotiations, contract management and e-procurement systems.
• Research, analysis, summary recommendation skills.
• Strong negotiating and influencing skills on international level.
• Experience managing global relationships, both internal and external.
• Experience with international commercial contracts and agreements
• Effective interpersonal and communication skills and ability to build business relationships and to work in multifunctional team.

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