MARS Solutions Group is looking for an experienced Contract Project Administrator located in Chicago, IL Our client is an electricity and natural gas industry Leader looking for high-quality talent to make a difference. They are known to respect a traditional work week and often extend contracts for added job security and stability
Job Summary:
We are seeking a detail-oriented Contract Project Administrator to support project management and project controls teams with contract administration, document tracking, and project coordination activities. This role will assist with maintaining contract records, tracking deliverables, logging receivables, and ensuring project documentation is accurate and up to date.
The ideal candidate will have 2 3 years of administrative, contract support, procurement coordination, or project support experience and be comfortable working in a fast-paced, team-oriented environment.
Responsibilities
Support contract administration activities including document tracking, contract updates, and record maintenance
Track project deliverables, receivables, purchase orders, and contract-related documentation
Maintain organized electronic files, logs, spreadsheets, and project records
Assist project managers and project controls teams with administrative and coordination tasks
Monitor contract milestones and help ensure required documentation is completed and properly logged
Coordinate with internal stakeholders regarding contract status, deliverables, and documentation requirements
Assist with invoice tracking, data entry, and reporting activities
Support change order and document control processes
Prepare reports, trackers, and status updates using Excel and internal systems
Ensure compliance with internal procedures and documentation standards
Required Qualifications
Bachelor's degree preferred (Business Administration, Finance, Supply Chain, or related field)
2 3 years of experience in:
Contract administration support
Project coordination
Administrative support
Procurement support
Project controls support
Experience maintaining spreadsheets, logs, and project documentation
Strong organizational and communication skills
Proficiency with Microsoft Excel, Outlook, and SharePoint
Ability to manage multiple tasks and deadlines in a fast-paced environment
Preferred Qualifications
Experience supporting project managers or project controls teams
Familiarity with purchase orders, invoicing, receivables, or vendor documentation
Experience using ERP or contract management systems
Exposure to construction, utilities, engineering, manufacturing, or infrastructure environments is a plus
Ideal Candidate
The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to support contract and project administration functions while maintaining accurate records and strong communication across teams.
Additional Details:
Duration: 12 Months with possibility of extension
Location: Chicago, IL 60601 (Hybrid)
Shift hours: Mon Fri; 08 to 05
About MARS Solutions Group:
MARS Solutions Group provides a range of opportunities for meaningful work by understanding that employment fit is a combination of people, process, and technology. We leverage our experienced and compassionate team to bring humanity to matching you with the right advanced technology role, and stay connected with you to help you attain your professional goals.